Accounting Specialist

**Job Description**:
We are currently recruiting an **Accounting Specialist**

**Competition #**: FY2425-070

**Date Posted**: September 11, 2024

**Date Closed**: Until Filled

**Start Date**:as soon as possible

**Reports to**:Manager, Finance

**Job Rate**:CUPE Salary Band 3: $31.46 to $36.94 per hour

**Category**:Permanent Full-time

**Team**:Finance

**POSITION OUTLINE**

Reporting to the Manager, Finance, the Accounting Specialist is responsible for the timely and accurate processing of all transactions related but not limited to Family Managed Home Care (FMHC) billing and accounts receivable and other accounting support related activities within the Ontario Health atHome Mississauga Halton area. The position works closely with FMHC client Substitute Decision Maker (SDM) as first point of contact, collaborates with Finance Coordinator, other departments and service providers to ensure compliance with billing and reporting rules and responsibilities. The Accounting Specialist provides advice to the Manager, Finance and colleagues in accounts payable and receivable related issues and will work with the Manager to act as a leading liaison in implementing any system and procedure changes.

**DUTIES & RESPONSIBILITIES**

**FMHC Functions**
- Reviews monthly FMHC client schedules for completeness, compliance accuracy, matching with Care plan service CAP
- Liaises with Stakeholders, Home Care, contracts, Service provider, regarding discrepancies, flagging for extra review and approval
- Provides on-going training to Substitute Decision Maker (SDM), FMHC Care Coordinator regarding how to navigate system according to terms of contract,
- Responsible for conducting auditing procedure from FMHC client’s billing, supporting document follow ups for compliance, escalation to proper stakeholders, provides expertise feedback and solution for inconsistencies according to contractual roles and obligations.
- Maintains integrity of FMHC financial and statistical records as per MIS guidelines, Ontario Health atHome Mississauga Halton area policy and procedure compliance.
- Verifies the accuracy of account allocation for Ontario Health atHome Mississauga Halton area Family Managed Home Care and Contracted out Services invoices, accounts, and cost centres.
- Assists with preparing and posting month-end and year end accruals for Contracted out & Family Managed Home care, for Finance Coordinator /Finance Manager review.
- Runs and analyses data for Vendors Aged Trial Balance year-end balance reconciliation for various service providers.
- Represents Finance in Family Managed Home Care resolution committee providing evidence and in depth knowledge of issues at hand to facilitate decision making by stakeholders.
- Assists with trouble shooting of OHRS/MIS non-compliance issues regarding FMHC data set during Quarterly Trial Balance submissions, applies ongoing improvement to ensure consistency of FMHC Financial and Statistical data set.
- Checks FMHC billing components for calculations, integrity, compliance, right billing codes, quantities, allocations, and backup to appropriate expenditure accounts
- Responsible for monitoring and prioritizing processing of incoming invoices/billing files from clients according to terms and conditions in contracts.
- Maintains effective communications with FMHC clients SDM, regarding billing issues such as discrepancies and non-compliance
- Provides onboarding FMHC SDM initiation of service to ensure compliance billing and reporting within the program rules and responsibilities.
- Responsible to interpret in depth understanding of processes, contracts, agreements, provides analysis for Accounting
- Identifies and reconciles discrepancies/errors incoming invoices/billing files from Family Managed Home Care /service providers/vendors with care plan and contracts/agreement.
- Coordinates FMHC flow of process to combine seamlessly with other weekly batches by categorizing and prioritizing according to contractual timelines
- Responsible for FMHC billing inquiries, coordinates and liaises with stakeholders, Contract Specialist, Home Care Coordination to ensure resolution is achieved
- Liaise with Contract Specialist for creating new billing codes in CHRIS for new rates arising from new contract with on boarded FMHC clients
- Responsible for reconciling FMHC against care plan and CHRIS scheduled Service CAP
- Creates/uploads, processes FMHC billing via script in the accounting software i.e. Great Plains
- Conducts reasonability test on incoming FMHC received billing for weekly average service CAP
- Ensures accuracy of billing/payments through appropriate reconciliation, matching and verification
- Leads weekly payment processing of FMHC
- Responsible for providing guidance to FMHC clients regarding billing submission and explaining discrepancies with contracts/care plan.
- Responsible for integrity of FMHC record keeping in compliance with MIS guidelines, recording accurate set of statistical a