Accounts Payable Specialist

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Reporting to the Corporate Services Manager, the Accounts Payable/Receivable Specialist is responsible for the maintenance of the accounts payable and accounts receivable activities within the Corporate Services Department.

**COMPENSATION**
- 2025 wage range: $32.83 / hour to $35.88 / hour
- $3/hour shift premium for evenings and weekends
- 100% employer paid health and dental benefit premiums (excluding LTD) after successful completion of a 6-month probationary period
- $1000 annual health spending account
- Opportunity for a 5.75% increase effective January 1, 2026
- Opportunity for a 5.75% increase effective January 1, 2027

**TERM**
- This is a temporary position, with an expected Term of (2)-years.

**JOB DUTIES AND ACCOUNTABILITIES**
- Complete Accounts Payable processing weekly (receive invoices, stamp, distribute for approval and enter).
- Complete Accounts Receivable processing weekly (scheduled and ad hoc invoices).
- Process EFT payments.
- Provide reception and referral services to all Town residents and visitors.
- Answer the Town telephone switchboard and facilitate call transfer to the appropriate department as well as providing routine information.
- Receive payments, process transactions and provide receipts.
- Responsible for the daily balancing of cash receipt (including Library, Pool and Arena).
- Provide back up for facility bookings and scheduling as needed and/or directed as well as scheduling the cleaning of the facilities and invoicing.
- Process damage deposit refunds for facility bookings.
- Record batches daily for utility and tax payments.
- Prepare ad-hoc reports from the Town financial system as required.
- Reassign service requests thru Bellamy system.
- Audit Town vehicle driver logs.
- Maintain filing system for archived files for financial services.
- Provide back-up within Corporate Services as required.

**REQUIREMENTS**
- Post-secondary education (Diploma) in a related discipline, plus a minimum of two (2) years related experience; combination of education and experience may be considered
- Ability to work independently, as well as within a team-oriented environment
- Exceptional verbal and written communication skills
- Exceptional customer service skills
- Proven competency with software systems
- Able to meet deadlines under pressure and interruptions

**WORKING CONDITIONS**
- Manual dexterity required to use desktop computer and peripherals
- Overtime as required
- Lifting or moving up to 10lbs may be required

**HEALTH & SAFETY**
- All employees of the Town of Coaldale are governed by and must be compliant with the Town of Coaldale Safety Program.
- Ensure all operations are performed in a safe manner and in accordance with the Town of Coaldale policies, as well as the law as set forth by Alberta’s Occupational Health and Safety Act.

**WHY THE TOWN OF COALDALE?**
- Competitive pay, with annual increases;
- 100% employer-paid benefits (excluding long-term disability)
- A strong focus on workplace safety
- A generous safety gear allowance including $250 annually for footwear, and employer-provided PPE (coveralls, high-vis vests, safety glasses, and so on)
- Growth opportunities: certifications, courses, meaningful mentorship, and more
- Team bonding done right: monthly breakfast meetings where we come together as an organization and celebrate success; seasonal celebrations; and long-service awards.

Pay: $32.83-$35.88 per hour

**Benefits**:

- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care

Work Location: In person