Administrative Assistant

8 hours ago

Coaldale, Canada Van Giessen Growers Inc. Full time

Overview

Van Giessen Growers Inc., a Coaldale grower and produce processor, is seeking a dependable and detail-oriented Receptionist/AP Technician. This hybrid role supports front-office operations, facilitates the receiving of goods, processes sales orders, and provides administrative assistance to department managers as needed.

Key Responsibilities

Reception & Administrative Support
- Welcome visitors warmly and handle incoming calls efficiently.
- Manage incoming and outgoing deliveries, courier shipments, and general correspondence.
- Maintain a clean and organized reception area and front office.
- Provide administrative support to other departments as needed.
- Assist with scheduling, meeting coordination, and maintaining office supply inventory.

Accounts Payable (Data Entry Focus)
- Accurately enter vendor invoices into the accounting system.
- Match invoices to purchase orders and packing slips for verification.
- Flag discrepancies or missing documentation to the Accounting Manager.
- Maintain organized digital records of AP transactions.

Sales Order Processing
- Enter and process sales orders accurately and in a timely manner.
- Coordinate with Sales Manager, Production and Shipping teams to ensure order fulfillment.
- Maintain records of sales transactions and assist with related documentation.

Receiving Coordination
- Facilitate the receiving of goods at the office by logging deliveries as needed and notifying appropriate staff.
- Ensure signatures are provided and packing slips and delivery documents are collected and routed for processing.
- Communicate with vendors and drivers as needed to support smooth receiving operations.

**Qualifications**:

- High school diploma or equivalent; post-secondary education in office administration or accounting is a plus.
- 1-2 years of experience in a similar administrative or data entry role.
- Proficiency in Microsoft 365; familiarity with accounting or ERP software is a plus.
- Strong attention to detail and organizational skills.
- Excellent communication and interpersonal abilities.
- Ability to multitask and remain calm in a busy environment.

Pay: $22.00-$25.50 per hour

Expected hours: 35 - 50 per week

**Benefits**:

- Casual dress
- Commuter benefits
- Dental care
- Discounted or free food
- Extended health care
- On-site parking
- Paid time off
- Vision care

Schedule:

- Monday to Friday
- Weekends as needed

Ability to commute/relocate:

- Coaldale, AB: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative: 1 year (preferred)

Work Location: In person

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