Administrative Assistant

YWCA Banff is a community-based, women-centered organization with over 100 years of experience in Banff and the Bow Valley. Governed by a volunteer Board of Directors, our organization shapes a safe, inclusive Bow Valley that empowers women and their communities in support of our vision of a thriving, equitable society. We believe in the possibility of a better future for us all.

Every employee plays an important role in realizing our organizational goals through their active commitment to our four strategic priorities: providing a spectrum of residential services; championing prevention; empowering our people; building a secure funding model.

**WHAT YOU'LL DO**:
**Grant & Donor Management Support**
- Receive, process, and record donor financial transactions, including data entry into Customer Relationship Management (CRM) and QuickBooks Online
- Accurately maintain and regularly update the donor database
- Report generation from CRM and accounting systems
- Assist in scheduling, preparing materials for, and following up on donor meetings
- Execute donor relations strategies by ensuring timely donor acknowledgements according to recognition policies
- Conduct administrative prospect research on potential donors and grant opportunities
- Support grant writing and reporting under the supervision of the Director of Resource Development and Communications
- Draft Case for Support documents as needed

**Marketing and Communications Support**
- Support the coordination and execution of fundraising and engagement events, including logistics, communication materials, social media promotion, and follow-up communications
- Prepare ticket and donation forms for events and fundraising initiatives
- Support event committees
- Administrative support of raffles, auctions, tax receipt dissemination and other charitable gaming activities related to events
- Provide basic social media support, assisting with content collection and tracking.
- Support the communications team in the preparation and dissemination of newsletters, updates, and donor communications.
- Maintain the marketing/events calendar and assist with project management tools.
- Maintain organized files, shared drives, databases, and project management system
- Undergo training to keep up to date with Canada Revenue Agency (CRA) and Alberta Gaming, Liquor (AGLC) regulations for charities
- Perform additional administrative duties as required to support the overall effectiveness of the Resource Development and Communications team

**WHAT YOU’LL BRING**:

- Degree or Diploma in the area of Communications, Administration or similar
- One to three years of related experience
- Exceptional communications and interpersonal skills; professional, personable and comfortable interacting with a wide variety of individuals including C-Suite and high-level external partners
- Superior planning, organizational, prioritization and time management skills
- Self-starter, motivated to achieve results
- Confidence and skill to oversee multiple calendars
- Proficiency with Microsoft Office Suite including SharePoint
- Experience with Monday, Canva, Givergy or Fundraising CRM software is an asset
- Willingness to work evenings and weekends as needed for event support
- A passion for YWCA Banff’s mission and a collaborative, team-focused mindset
- An equity, diversity, and inclusion lens to all responsibilities and engagement strategies

**Position Details**

**Additional Application Details**
- Please include a cover letter and resume outlining your experience.

**Job Types**: Full-time, Permanent

Pay: From $42,900.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Language**:

- Mandarin (preferred)

Work Location: In person

Expected start date: 2025-06-02