Healthcare Administrator/physiotherapy Coordinator- Remote Position- Maternity Leave Coverage

2 weeks ago

Ottawa, Canada In-home Therapeutics Full time

**This position is a remote maternity leave coverage role, with training beginning in late September or early October 2025, and full-time duties commencing by mid-October 2025**

**About Us**

In-Home Therapeutics Inc. is one of Ontario’s leading providers of in-home physiotherapy. We pride ourselves on providing compassionate, patient-centered rehabilitation to underserved populations. Our multilingual team of physiotherapists delivers expert care in clients’ homes, eliminating access barriers and reducing system burden.

**Role Summary**

As the Physiotherapy Coordinator, you will be the operational backbone of our growing team of 50+ physiotherapists. This role involves overseeing patient intake, clinician matching, billing, payroll processing, and administrative systems. You will act as a critical liaison between therapists, administrative staff, and partner organizations to ensure seamless delivery of care.

**Key Responsibilities**
- Manage day-to-day clinician support and scheduling logistics
- Coordinate patient triage and intake through our two-way matching system
- Liaise with referring physicians, partner organizations, and billing staff
- Support onboarding of new physiotherapists (intake forms, access, orientation)
- Monitor caseload distribution and optimize travel tier allocation
- Handle urgent scheduling adjustments and general clinical coordination
- Administer billing processes through Jane App and HCAI for MVA, WSIB, and private pay
- Oversee bi-weekly payroll for physiotherapists and administrative staff
- Maintain compliance with PHIPA and College of Physiotherapists of Ontario standards
- Use digital tools (Slack, Google Workspace, Typeform, Jane App) for communication and coordination
- Help foster a collaborative, supportive team environment

**Qualifications**
- Experience in healthcare administration, physiotherapy coordination, or a related field
- Familiarity with billing procedures (HCAI, Jane App, WSIB, private insurance)
- Experience handling payroll (knowledge of CRA remittance or contractor invoicing an asset)
- Strong organizational, communication, and problem-solving skills
- Proficiency with digital platforms: Google Suite, Slack, Jane App
- Knowledge of PHIPA, privacy compliance, and College regulations
- Bonus: Clinical background (PTA, OT assistant) or experience with community/homecare coordination

**Working Conditions**
- Mostly remote, with occasional in-person onboarding meetings
- Flexible hours, availability expected Monday-Friday during core hours
- Must be based in Ontario

**Why Work With Us?**
- Supportive and flexible team culture
- Opportunity to lead operations in a mission-driven, fast-growing healthcare company
- Competitive compensation
- Gain experience in both clinical coordination and administrative leadership

**Job Types**: Full-time, Fixed term contract

Pay: $18.00-$22.00 per hour

**Benefits**:

- Work from home

Work Location: In person

  • Medical Program Manager

    6 days ago

    Ottawa, Canada Fullscript Full time

    **At Fullscript, we’re not just changing healthcare—we’re making it whole.** We help **100,000+ healthcare practitioners** support **10 million patients** with a platform that delivers evidence-based health solutions, diagnostic support, and practitioner tools—all in one place. Healthcare today is disconnected. We’re fixing that. **Fullscript...

  • Roving Physiotherapy Aide

    2 weeks ago

    Ottawa, Canada Motion Works Physiotherapy Full time

    _**Interested in learning more about physiotherapy & clinic operations?**_ - **Thinking of pursuing healthcare studies? Enjoy working with people, and different locations across the city (not just 1)?**_ - **Need a challenge or change?**_ Physiotherapist-owned physiotherapy clinic management team seeking a friendly, dedicated, outgoing individual who has a...

  • Receptionist & Physiotherapy Aide

    1 week ago

    Ottawa, Canada Motion Works Physiotherapy Full time

    _**Interested in learning more about physiotherapy & clinic operations?**_ - **Thinking of pursuing healthcare studies? **_ - **Need a challenge or change?**_ - Some work required at secondary clinic (Nepean/Manotick) for staffing shortage.**_ Our services include: physiotherapy (Orthopedics, Pelvic Floor, Vestibular, Concussion, Paediatrics, and more),...

  • Roving Physiotherapy Aide

    1 week ago

    Ottawa, Canada Motion Works Physiotherapy Full time

    _**Interested in learning more about physiotherapy & clinic operations?**_ - **Thinking of pursuing healthcare studies? **_ - **Enjoy working with people, and different locations across Ottawa (Nepean, Stittsville, Manotick)?**_ - **Need a challenge or change?**_ Physiotherapist-owned physiotherapy clinic management team seeking a friendly, dedicated,...

  • Medical Assistant/Technician- Maternity Leave Coverage

    2 weeks ago

    Ottawa, ON KB E, Canada The Retina Centre of Ottawa Full time $30,000 - $40,000 per year

    This position will be a 1 year contract for a maternity leave coverage with a possibility of permanent full-time employment after the 1 year.Job DescriptionAs an ophthalmic technician you will be responsible for but not limited to the following:Vision testingDiagnostic testingInstilling dropsTaking medical historyCalling patients into examining and technical...

  • Leave Administration Specialist

    4 weeks ago

    Ottawa, Canada Carleton University Full time

    Leave Administration Specialist Job Number: J1025-0264 Job Type: Continuing Full Time Department: Human Resources Date Posted: 06/11/2025 Closing Date: 20/11/2025 Salary: 74,328.00 - 96,626.00 /Year Assignment Duration From: 01/12/2025 Employee Group: Non-Union Salary Level: NU04 Hours Per Week: 35 Date Position Available: 01/12/2025 About Carleton...

  • Leave Administration Specialist

    4 weeks ago

    Ottawa, Canada Carleton University Full time

    Leave Administration Specialist Job Number: J Job Type: Continuing Full Time Department: Human Resources Date Posted: 06/11/2025 Closing Date: 20/11/2025 Salary: 74,328.00 - 96,626.00 /Year Assignment Duration From: 01/12/2025 Employee Group: Non-Union Salary Level: NU04 Hours Per Week: 35 Date Position Available: 01/12/2025 About Carleton University...

  • Leave Administration Specialist

    4 weeks ago

    Ottawa, Canada Carleton University Full time

    Leave Administration Specialist Job Number: J1025-0264 Job Type: Continuing Full Time Department: Human Resources Date Posted: 06/11/2025 Closing Date: 20/11/2025 Salary: 74,328.00 - 96,626.00 /Year Assignment Duration From: 01/12/2025 Employee Group: Non-Union Salary Level: NU04 Hours Per Week: 35 Date Position Available: 01/12/2025 About Carleton...

  • Leave Administration Specialist

    2 weeks ago

    Ottawa, Canada Carleton University Full time

    Job Number: J Job Title: Leave Administration Specialist Job Type: Continuing Full Time Department: Human Resources Job Category: Human Resources Number of Positions: 1 Date Posted (dd/mm/yyyy): 06/11/2025 Closing Date (dd/mm/yyyy): 20/11/2025 Salary (with Salary Rate): 74,328.00 - 96,626.00/Year Assignment Duration From: 01/12/2025 Employee Group: Non-Union...

  • Physiotherapy Aide

    1 week ago

    Ottawa, Canada Nepean Sports Medicine & Physiotherapy Centre Full time

    _**Interested in learning more about physiotherapy & clinic operations?**_ - **Thinking of pursuing healthcare studies? **_ - **Enjoy working with people, and different locations across Ottawa (Nepean, Stittsville, Manotick)? **_ - **Need a challenge or change?**_ - Most work would usually completed at central/west clinics (Nepean,Stittsville,...