Administrative Assistant

1 week ago


Toronto, Canada NABET 700-M UNIFOR Full time

**Administrative Assistant**

**Status**: Full Time, Permanent
**Hours**: 9:00am - 5:00pm, Monday to Friday, occasional evening and weekend work
**Salary**: $965.26 per week

**Responsibilities and Duties**
- Database management
- All website updates and maintenance
- Processing requests for member usernames and passwords
- Inputting online resumes/portfolios and administration of the resume section of the website
- Preparing all required documentations and set up for monthly meetings (ie. Workshops, Executive Board, Department and General Meetings on an as needed basis)
- Mailings
- Filing and photocopying production and member documents
- Scanning and backing up of archived documents
- Filling in for reception and call stewards
- Miscellaneous administrative tasks
- Attend Departmental Meetings and General Meetings as required
- Filmsafety.ca website updates
- Website/MailChimp troubleshooting for Members
- Northern address reconciliations for all technicians working on Northern shows
- Handle inquiries about the apprenticeship program and onboard interested applicants
- Prepare Health and Safety USBs for the Business Agent as requested
- Check dispensation show call sheets for members/permittees
- Other duties as assigned by Management
**Qualifications and Skills**
- Minimum of 2-3 years of experience working in an administrative assistant capacity
- Post-secondary education
- Excellent written and verbal communication skills
- Strong organization and planning skills
- Exceptional time management skills with the ability to multi-task, prioritize workload and meet deadlines
- Great listener with the ability to follow direction well with mínimal supervision
- Ability to work under pressure
- Punctual
- Attention to detail, problem solving/critical thinking skills and troubleshooting abilities
- Computer savvy and working experience with MS Office, CMS, Outlook, web tools and Social Media Platforms
- It would be considered an asset if you have intermediate to advance skill level in Excel
- Willingness to carry out a variety of tasks and volunteers readily
- Positive attitude and a team player
- Occasional weekend and evening work required

**Job Types**: Full-time, Permanent

**Salary**: $965.26 per week

Schedule:

- 8 hour shift
- Monday to Friday
COVID-19 considerations:
**Experience**:

- Administrative experience: 1 year (required)



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