Executive Assistant

1 week ago


Vancouver, Canada MSM Unify Full time

**Key Responsibilities**:
**Executive Support**:

- **Calendar Management**: Manage the executive’s calendar, scheduling meetings, appointments, and events, and ensuring optimal time management.
- **Travel Arrangements**: Coordinate domestic and international travel plans, including flights, accommodations, and transportation.
- **Meeting Preparation**: Prepare agendas, reports, presentations, and other documents for executive meetings, and take detailed minutes as needed.
- **Expense Reporting**: Track and process expenses for the executive, ensuring compliance with company policies.

**Advisory Board Management**:

- **Board Coordination**: Oversee logistics and communication for multiple advisory boards, including scheduling meetings, coordinating travel arrangements, and managing board member communications.
- **Meeting Preparation & Follow-Up**: Prepare agendas, board packets, and materials for advisory board meetings. Ensure timely distribution of materials and accurate recording of minutes or action items.
- **Relationship Management**: Serve as the main point of contact for advisory board members, ensuring they are kept informed and engaged. Facilitate smooth communication between board members and the executive team.
- **Event Planning**: Organize board meetings, retreats, and other advisory events, ensuring all logístical details (venue, catering, technology, etc.) are handled efficiently.
- **Board Database Management**: Maintain a comprehensive database of advisory board members, tracking tenure, roles, and relevant documentation.
- **Compliance & Governance**: Ensure all board activities comply with internal policies and regulations.


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