Executive Assistant

5 days ago

Vancouver, Canada Armstrong Collective Full time

**Purpose**

The Executive Assistant is responsible for performing various administration and liaison functions in a professional, confidential, timely, and accurate manner. This role strongly contributes to the success of select departments through ensuring the departments run as effectively and efficiently as possible and allowing the executive to focus on the most critical business issues.

This role supports the Chief Commercial Officer, Vice President, Global Sales, Vice President, Product & Revenue Management, and Senior Director of Marketing. Approximately 70% of this role’s time is spent supporting Global Sales.

**Key Areas of Accountability**
- Manage the schedule of the executive, including arranging appointments, meetings, and travel
- Coordinate all aspects of executive’s travel (flights, hotels, transfers, etc.)
- Screen routine mail, telephone calls or requests, and plan priorities for response
- Maintain filing and database systems, including contact lists, ensuring that all files and records are maintained in an up to date manner
- Assist the executive in creating, proofing and distributing communications materials including presentations, newsletters and electronic media
- Prepare and code expense reports for the executive
- Prepare reports and presentations
- Handle special requests from outside consultants and lawyers for GCRC information
- Coordinate various team meetings and training sessions
- Maintain payroll files
- Provide support to select Directors as needed
- Act as a liaison with suppliers, industry partners, and other external organization
- Provide vacation relief and back-up support to other Executive Assistants as required

**Qualifications**

Education / Certification / Licenses
- Bachelor’s degree preferred

Experience
- Minimum 5 years’ experience in a similar Executive Assistant role
- Industry experience considered an asset

**Skills**:

- Excellent written and verbal communication skills
- Superb time management and organizational skills
- Advanced computer and MS office skills (MS Office Suite)
- Ability to take minutes
- Minimum typing speed of 65 WPM

Attributes
- Excellent interpersonal skills
- Discreet; ability to maintain absolute confidentiality
- Highly responsive
- Customer-service oriented with a can-do attitude
- Highly accountable
- Energetic; self-starting
- Dependable; meets deadlines
- Mature, highly professional
- Represents the company positively

**Work Environment**
- Hybrid with minimum 3 days in office based in Vancouver.

**Compensation**
- The base salary offered for this role is $63,000 to $75,000 per annum and can vary based on job-related expertise, qualifications, experience and internal equity.
- Eligible for Armstrong Collective’s discretionary bonus program

**Eligible Benefits**

Armstrong Collective supports our team members’ health and wellness by providing a comprehensive medical plan with 100% employer paid premiums, some of which includes:

- Medical, Dental, Vision, Life Insurance
- Short term disability, long term disability benefits
- Travel emergency assistance
- Vacation time and sick time
- Up to 5% RRSP and/or TSFA match
- Two complimentary annual train tickets after first year of employment

  • Executive Assistant

    3 weeks ago

    Vancouver, Canada Moving2Canada.com Full time

    Amazing opportunity to support a reputable Executive in one of Vancouver’s most highly sought-after companies to work for! Who — the company:A local Vancouver success story with global operations and an impeccable reputation is seeking a motivated and dynamic Executive Assistant. It’s a fast-paced, high energy and rewarding environment. What — the...

  • Executive Assistant

    2 weeks ago

    Vancouver, Canada Eminence Organic Skin Care Full time

    **Role Summary** As the Executive Assistant, you will partner directly with the Senior Executive Assistant to support the Executive Team. In this role, you will help to ensure the completion of key deliverables, execution of company events, and other strategic projects as needed. Reporting to the Senior Executive Assistant, you will support the General...

  • Executive Assistant

    2 weeks ago

    Vancouver, Canada VineHR Ltd. Full time

    **Executive Assistant** We are seeking a highly organized, proactive, detail-oriented Executive Assistant to support the President, Executive Vice-President and other Executives for our high-profile client. This newly created role will support a seasoned, collaborative leadership team. It is a rare opportunity to work for one of Canada’s most established...

  • Executive Assistant

    6 days ago

    Vancouver, Canada Robert Half Full time

    We are partnering with a well known Real Estate firm in Vancouver to find a talented and experienced Executive Assistant to support one of the owners. The role is business-critical and requires a highly experienced Executive Assistant who can step into an established structure, quickly earn trust, and provide seamless, discreet support at the ownership...

  • Executive Assistant

    2 weeks ago

    Vancouver, Canada Tri-Proto International Capital & Trade Full time

    Job description **Responsibilities**: - Coordinate executive communications, including composing, preparing, and reviewing correspondence - Draft internal and external letters, documents, reports, and proposals - Attend meetings and take meeting minutes - Assist the executives in developing annual business plans and strategic plans and overseeing...

  • Executive Assistant

    2 weeks ago

    Vancouver, Canada Concord Pacific Developments Corp. Full time

    **Executive Assistant - Concord Pacific** Concord Pacific Developments Corp is Canada’s largest master-planned community builder. It was formed in 1987 to develop Concord Pacific Place on the former Expo lands in downtown Vancouver, Canada. Concord has not only transformed the Concord Pacific Place Vancouver skyline, we have also built the second largest...

  • Executive Assistant

    7 days ago

    Vancouver, Canada Tri-Proto International Capital & Trade Full time

    Job description **Responsibilities**: - Coordinate executive communications, including composing, preparing, and reviewing correspondence - Draft internal and external letters, documents, reports, and proposals - Attend meetings and take meeting minutes - Assist the executives in developing annual business plans and strategic plans and overseeing...

  • Executive Assistant

    2 weeks ago

    Vancouver, British Columbia, Canada Aplin Full time

    We are hiring an Executive Assistant for our Vancouver client. Our client, a non-profit organization, is on a mission to transform and preserve the provincial parks system. If you're a highly organized, experienced Executive Assistant with prior experience supporting C-level executives and a Board of Directors, look no further This is a busy EA role and a...

  • Executive Assistant

    3 days ago

    Vancouver, Canada CoCalibrate Real Estate Solutions Full time

    We are seeking a highly organized, resourceful, and proactive **Executive Assistant** to provide comprehensive support across several dynamic and interconnected ventures - In addition to select charitable, personal, and family initiatives. This is an opportunity to work alongside high-performing professionals in real estate, wellness, and ventureship -...

  • Executive Assistant

    1 week ago

    Vancouver, Canada Victoria Newitt Recruitment Inc. Full time

    Victoria Newitt Recruitment Inc has been retained by our confidential client to search for an Executive Assistant to the CEO and Founder.JOB SUMMARY: The Executive Assistant to the CEO plays a vital role in supporting the company's CEO and the Founder. This individual operates at both strategic and tactical levels seamlessly coordinating executive and...