Executive Assistant

2 weeks ago

Aurora, Canada Powell Group of Companies Full time

**RSG International** is a North American leader in the road safety sector, formed by combining industry-leading road safety businesses across North America. This includes Powell Contracting, Pivot Safety Products, the Northward Group, B&K Enterprises, and Dimensional Products.

The **Executive Assistant** will report to and work directly with the company’s Vice-President, plus provide administrative support to other Executive’s on occasion. This role requires tact, discretion, organizational maturity, and attention to detail. As well as excellent interpersonal, communication, problem solving and time-management skills.

**Responsibilities**
- Proactively manage and maintain the Executive’s schedule/calendar including travel arrangements and reservations
- Coordinate all meetings, ensure materials and/or presentations are ready for the meeting and catering, if required
- Prepare agendas and minutes of meetings plus meeting action-item follow-up and reporting
- Prepare travel schedules, book travel arrangements, and make reservations for senior management and executive staff
- Anticipate needs/urgency and evaluate competing priorities i.e. meetings with managers and staff, business requirements, client engagements, etc.
- Initiate re-prioritizing meetings, changing direction in response to unpredictable situations
- Support with bids and tenders as needed
- Facilitate event arrangements and office activities
- Personal assistant duties of Executive may be required
- Miscellaneous administrative tasks and special projects as required

**Qualifications**
- Experience working for/support senior management considered an asset
- Post-secondary education in Business Administration or equivalent program is an asset
- Proficient with Microsoft Office (Word, Excel, PowerPoint, and Outlook)
- Bookkeeping and Accounting experience considered an asset
- Excellent interpersonal skills and ability to maintain good working relationships internally and externally while acting as an effective access point to the Executive
- Able to manage and prioritize multiple activities with limited guidance and ambiguity
- Strong attention to detail, ability to maintain confidentiality while managing highly sensitive material with the utmost professionalism
- Forward looking thinker, who actively seeks opportunities and proposes solutions
- Adaptable, able to operate effectively and with composure under pressure and within time constraints

RSG International has a fast-paced and collaborative work environment, where creativity, initiative, and innovation are valued. Offering a variety of programs including learning and development, wellness and community engagement, and events, employees are supported and driven to reach both personal and professional goals. By encouraging employee involvement, we foster an environment committed to diversity, inclusion, and sustainability, as well as promote a culture that is both physically and psychologically safe.

RSG International is committed to meeting the accessibility needs of persons with disabilities in an effective and timely manner in accordance with the applicable standards set out in the Accessibility for Ontarians with Disabilities Act, 2005 (AODA), the provisions of the Ontario Human Rights Code, and any other applicable legislation. Our goal is to foster an inclusive organizational culture

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