Shared Services Administrator
2 weeks ago
Company:
Finning Canada
Number of Openings:
1
Worker Type:
Permanent
Position Overview:
Join the Finning family We are looking for client focused administrators, who understand the financial impacts of billing, repair and service work processes.
The Shared Services Administrator is responsible for the intake of services requests, creation & distribution of Maintenance Work Orders, job binders, system updates & document control.
As the Shared Services Administrator, you will also be tasked with job package preparation, time management, billing and customer invoice submission.
We look forward to you joining our team.
**Job Description**:
Major Job Functions:
- Accountable for the open to invoice and average age of timecard entry
- Intake & creation of Maintenance Work Order Service Requests. This includes verifying commercial requirements were met and documented, clarity on billing requirements & structure, and receives customer sign off on estimate & quote
- Review and document Work Order checklist to verify completeness, escalate any invoicing delays immediately
- Accountable for accuracy and timely coding of accounts payable, expense reports, time sheet entry, attendance and vacation time recording
- Accountable for tracking near miss and incident reporting for the branch
- Provide updates during Service Work in Progress Meetings to achieve real time accuracy
- Accountable for accuracy and timely national safety code log submissions
- Consolidate customer information containing all pertinent inspections, photos and reports. Submit package for review and presentation to customer for approval
- Accountable to support the Service Work in Progress process and to identify the aging of work orders
- Complete final invoice
- Review and process service personnel timecards for accuracy, document for customer billing
Qualifications:
- Post-Secondary education with a focus in Administration, Business or Accounting is considered an asset
- Experience with Document Control processes (history and audit trail) would be beneficial
- 2 - 3 years Administrative experience in a similar environment (Service/Dealership)
- Experience with progress billing; understanding the financial impacts of billing, repair and service work processes
- Proficient with a variety of software including MS Office Suite
- Strong communication skills, both verbal & written
- Attention to detail, able to juggle multiple competing priorities
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