Personal Assistant

**Are you interested in business and entrepreneurship?**

**Do you excel at organization, planning, and problem-solving?**

**Are you eager to work with AI and business automation tools?**

If so, this opportunity may be perfect for you.

**About Me & My Work**

My name is **Jay Evanow**, and I am a **business coach** working with leaders across various industries to help them create stronger vision and structure in their organizations. I am a former CEO, a lifelong learner, and a dedicated family man. My passion is **empowering leaders** and **helping businesses scale effectively**.

I live in **Victoria, BC**, with my wife and our three amazing kids. Outside of coaching, I am an **avid cyclist, drummer, and active community member**.

**About the Role**

I am seeking a **Personal Assistant** to provide administrative and organizational support as I expand my coaching practice. Your work will directly help me **increase my impact with clients and improve my quality time with my family**.

This role offers **hands-on exposure to leadership, business strategy, and the evolving economy**—ideal for someone eager to grow professionally while contributing meaningfully to a fast-paced business environment.

**Position Details**
- **Part-Time Remote Position (20 hours/week)**:

- Flexible schedule, days and start times can be designed to suit.
- **Compensation: $25-$30 per hour**

**Who You Are**

You are **highly organized, proactive, and eager to learn**. You thrive in an environment where you can take initiative, manage multiple tasks, and support a growing business with efficiency and professionalism.

**Key Responsibilities**

**1. Calendar & Scheduling Management**
- Manage and update a **busy calendar**, scheduling coaching sessions, client meetings, and personal appointments.
- Resolve scheduling conflicts **proactively**.
- Coordinate coaching sessions, confirm attendees, book venues, and prepare session materials.
- Send reminders and confirmations to clients and stakeholders.
- Prioritize calendar openings for **business development meetings and calls**.

**2. Travel Coordination**
- Research and book **flights, accommodations, and transportation**.
- Ensure seamless coordination of itineraries, considering **time zones and scheduling constraints**.
- Learn travel preferences and handle **last-minute changes or cancellations efficiently**.

**3. Client Communication & Session Follow-Ups**
- Schedule follow-ups and maintain **regular client communication**.
- Prepare **session summaries** using templates and **session photos** from coaching engagements.

**4. Bookkeeping & Financial Administration**
- Organize **receipts and expense tracking** in **QuickBooks**.
- Prepare and send **invoices**, ensuring accurate record-keeping of incoming payments.
- Follow up with clients on **unpaid invoices**.

**5. Technology & AI Adoption**
- Leverage **AI tools** to improve workflow efficiency.
- Assist in process automation and **CRM management (HubSpot)**.
- Support project workflows using **Asana** and other productivity tools.

**6. Personal Assistance & Family Logistics**
- Maintain a **family calendar**, including booking activities and reservations.
- Assist with **personal travel planning**, including **researching and booking family vacations**.

**What You Bring to the Table**

✔ **Fast Learner & Growth-Oriented** - Hungry for personal and professional development

✔ **Problem-Solving Mindset** - Able to work independently and think critically

✔ **Strong Communication Skills** - Clear, professional written and verbal skills

✔ **Tech-Savvy & Organized** - Proficient with tools such as:

- **Google Workspace (G Suite)**:

- **Microsoft Office**:

- **Zoom**:

- **Asana** (or other project management tools)

✔ **Experience in a Service-Based Business** _(Preferred but not required)_

✔ **Familiarity with QuickBooks or basic bookkeeping** _(An asset but not required)_

**Why Work With Me?**

✔ **Gain valuable experience** working with business leaders and entrepreneurs

✔ **Learn best practices** from a professional business coach

✔ **Develop skills in AI, automation, and process optimization**

✔ **Flexible work schedule** with potential for growth

If this sounds like a great fit for you, I’d love to hear from you.

**How to Apply**:
**Job Type**: Part-time

Pay: $25.00-$30.00 per hour

Expected hours: 20 per week

Application question(s):

- How interested in this position are you on a scale of 1-10 and why?

Work Location: Hybrid remote in Victoria, BC V8W 1Z6