Administrative Assistant and Office Manager

“Are you passionate about recycling and sustainability and want to make a positive impact for the environment and society?”

A prerequisite for a functioning circular economy is that all products and materials are returned after use. RLG has a vision of building and operating a reverse supply chain for our customers that optimizes collection and recycling in order to maximize materials recovered for use in new products and packaging while driving innovation.

Reverse Logistics Group (RLG) is seeking an **Administrative Assistant and Office Manager** to support our rapidly growing team.

RLG is a tech-enabled service provider with twenty-four offices worldwide. We serve some of the world’s largest producers, e-commerce, and retail organizations in over eighty countries. In 2021, RLG expanded its operations into Canada. We are a small dynamic start-up team working together in Canada with ambitious growth plans to accelerate our impact.

**Your Key Responsibilities**:

- Provide office and logístical support to the Operations Team
- Trusted and reliable support for team members and managers, by scheduling meetings in and outside the office
- Plan and organize both domestic and international business trips for employees (accommodation and travel arrangements)
- Contribute to the organization of company events in collaboration with other departments (e.g. Operations, Product, Marketing, HR, Sales)
- Order office supplies and equipment
- Prepare expense reports concerning office management and travel
- Be the owner for the office & facilities activities by managing suppliers and maintenance
- Make sure that the workspace is always impeccable
- Manage agendas for various team meetings within the operations group and take meeting minutes when required
- In collaboration with the HR and Operations team, manage health & safety topics to ensure compliance
- In collaboration with the HR Team, assist with the onboarding process of new team members
- Greet customers and visitors as needed
- Provide assistance to ad-hoc requests, projects and presentations as needed

**Your Profile**:

- High School diploma required, College Diploma or Bachelor’s Degree an asset
- Two years’ work experience in Administration required
- Strong organizational skills
- Professional communication skills (written and verbal)
- Excellent spelling, punctuation/ English grammar skills
- Strong capabilities in the MS Office Suite including Outlook, Word, Excel, PowerPoint Teams, SharePoint.
- Knowledge of office IT equipment
- High attention to detail
- Demonstrated ability to handle confidential information
- A flexible, adaptable approach with a high level of responsiveness to business needs
- Self-motivated with proven ability to proactively organize, prioritize work and meet critical deadlines

**What To Expect**:

- Comprehensive health and dental benefits from day 1
- Employer matching of employee RSP contribution
- RLG is supportive of professional development and training, with opportunities for career advancement within the company
- Dynamic and international working environment: thirty-nine nationalities with diverse backgrounds
- Hybrid position: two days a week from home and three days a week from our office in downtown Toronto

Should you require accommodation or support in any aspect of our recruitment and selection process, we will work with you to meet your needs.

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: Hybrid remote in Toronto, ON