Office Administrative Assistant

2 weeks ago

Toronto, Canada Eva Lee & Associates Recruitment Full time

Eva Lee & Associates is seeking a highly organized, detail-oriented Administrative Assistant to provide comprehensive administrative and clerical support to ensure smooth daily operations. The ideal candidate is proactive, professional, and able to manage multiple priorities while maintaining a high level of accuracy and confidentiality. Administrative & Office Support Manage daily office operations, including answering phones, greeting visitors, and handling incoming/outgoing correspondence. Maintain calendars, schedule meetings, coordinate appointments, and arrange travel as needed. Prepare, format, and proofread documents, reports, presentations, and other materials. Maintain physical and digital filing systems; ensure proper organization and retrieval of documents. Order office supplies and manage office inventory. Client & Team Support Serve as a professional point of contact for clients, vendors, and internal team members. Assist with onboarding procedures for new team members, including setting up workstations and organizing orientation materials. Coordinate internal communications and support team members with administrative tasks as required. Enter, update, and maintain accurate data in company systems and databases. Assist in preparing reports, spreadsheets, and summaries for management review. Handle confidential information with discretion and professionalism. Required High school diploma or equivalent; associate or bachelor's degree preferred. 1-3 years of administrative or office support experience. Preferred Experience in a professional services or consulting environment. Knowledge of office management tools, CRM platforms, or document management systems. Strong organizational and time-management skills. Excellent written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office software. Ability to multitask and work independently in a fast-paced environment. Work Environment & Schedule Full-time position (Monday-Friday) In-office role unless otherwise discussed May occasionally require additional hours during peak periods #J-18808-Ljbffr

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