Current jobs related to Executive Assistant/office Manager - Vancouver - TSB Communications
-
Vancouver, Canada Executive Full timeA prominent consulting agency in Vancouver is looking for an experienced Executive Assistant to support its executive team. This full-time role involves managing schedules, organizing meetings, preparing reports, and ensuring effective communication. Candidates should have a Bachelor’s degree and at least two years of relevant experience. Proficiency in MS...
-
Executive Assistant/office Manager
2 weeks ago
Vancouver, Canada Kitchen Table Group Full time**Responsibilities**: - Executive Support_ - Manage executive calendars, schedule meetings, and coordinate travel. - Oversee boardroom bookings and meeting logistics. - Prepare agendas, take minutes, and track action items. - Conduct research and compile data for reports and presentations. - Serve as liaison between executives and other teams, maintaining...
-
Office Manager/executive Assistant
2 weeks ago
Vancouver, Canada LGM Financial Services Inc. Full timeLGM is a national leader in providing warranty, finance, and insurance services to the Canadian automotive industry. Since 1998, LGM has been successfully supplying quality products and leading training solutions to Canadian car dealerships. Dealer partnerships are complemented with the strong backing and support of their automotive manufacturing brands,...
-
Executive Assistant
5 days ago
Vancouver, Canada Intelligent City Full time**Intelligent City** is an urban housing technology company that takes a product and platform-based approach to buildings. We combine exceptional design with mass timber construction, robotic manufacturing, and parametric software. Our mission is to build smarter and to empower people to live better. We create a new value paradigm for housing and workplace...
-
Executive Assistant
7 days ago
Vancouver, Canada Engaged Full time**About Innovate BC** A Crown Agency of British Columbia, Innovate BC works to foster innovation across the province and bolster the growth of the local economy through delivering a wide range of programs that help companies start and scale, de-risk tech adoption, grow innovation capacity within businesses and encourage technology development,...
-
Executive Assistant/office Manager
2 days ago
Vancouver, Canada Small Business BC Full time**Executive Assistant / Office Manager** **Reports to**: Chief Executive Officer **Status**: Full-Time, Permanent, Union Excluded Position **ABOUT SMALL BUSINESS BC** Small Business BC (SBBC) is a non-profit organization that is here to help British Columbia’s entrepreneurs grow successful and sustainable businesses. Supported by PacifiCan and the BC...
-
Executive Assistant to CEO/office Manager
3 days ago
Vancouver, Canada U Beauty Life Full time**Job Overview** **Responsibilities** - Manage executives' calendars and schedule meetings - Coordinate travel arrangements and prepare detailed expense reports - Perform clerical duties including data entry, filing, and document preparation - Oversee office supplies and ensure equipment maintenance - Greet visitors and direct them to the appropriate...
-
Office Manager
2 weeks ago
Vancouver, Canada Earls Head Office Full timeAbout Earls Kitchen + Bar - Some 40 years ago, Leroy “Bus” Earl Fuller and his son Stanley Earl Fuller had a simple idea: to create a laid-back burger and beer joint filled with warm, friendly people. The first Earls restaurant opened in Edmonton, Alberta in 1982, and it quickly took off — Earls has never looked back, opening locations across Canada...
-
Vancouver, Canada Innovate BC Full time**About Innovate BC** A Crown Agency of British Columbia, Innovate BC works to foster innovation across the province and bolster the growth of the local economy through delivering a wide range of programs that help companies start and scale, de-risk tech adoption, grow innovation capacity within businesses and encourage technology development,...
-
Executive Assistant to Chief Executive Officer
4 hours ago
Vancouver, Canada Chemistry Consulting Group Full timeIn Office Position based in Victoria, BC Chemistry Consulting Group has been retained by David Foster Foundation (DFF) to lead the search for their next Executive Assistant to the CEO . DFF provides financial support to Canadian families with children in need of life-saving organ transplants. The foundation also assists families with their non-medical...
Executive Assistant/office Manager
2 weeks ago
**Our Company**:
TSB Communications is a multi-disciplinary organization with array of business offerings: Web Automation, Web App Development, Real Estate Marketing Services, Media Production, esports coaching platform and much more.
**The Role - Executive Assistant/Office Manager**:
As a part of the parent company, TSB Communications, you will be engaged across all companies to not only support the leadership team (3 CEOs), but also act as the office manager. You possess relevant experience providing business and personal assistance to the leadership team and experience managing an office environment.
This role is based out of our Downtown Vancouver office and is expected to be performed on-location.
**Responsibilities**:
- Calendar and meeting management for the Leadership Team via coordination and sending of meeting invitations and agendas to attendees, books meeting rooms and arrangements for refreshments in support of efficient meeting facilitation.
- Prepares briefing notes and minutes of meetings, as required.
- Ensuring the Leadership Team and their lines of business are well managed operationally - including office organization, monthly time sheets, expenses, accounting and finances (in conjunction with our accounting team), document management, and more
- Maintains confidential information for the business, team and leadership and ensures information is handled appropriately.
- Ensuring clear communication and alignment across the multiple companies
- Provide support for the leadership team in order for their day to progress without intermittence, including (but not limited to) meal service and other personal errands
- Plan, confirm and ensure Executive travel happens smoothly and successfully
- Special Projects as assigned by Executive
- Manage all office and front desk operations - vendor/supplier management, guest sign-in, meeting room management, shipping/receiving, facility organization, operational management, office supplies + technology
**Qualifications**:
- 1-2 years’ experience or equivalent in an administrative and/or executive support level capacity
- Excellent communication (verbal and written) and interpersonal skills
- Strong customer-service, people and organizational skills
- Ability to work in a fast-paced start up environment, multi-task, prioritize, and meet deadlines
- A sense of urgency executing job responsibilities, prioritizing urgent and important work
- The ability to adapt, navigate and manage different types of personalities
- Able to observe and maintain the utmost confidentiality.
- Able to work flexible hours and weekends occasionally as needed to support our business
- Proficient with Microsoft Outlook, Word, Excel and PowerPoint
- Experience managing expenses, AR and AP
- University Degree or equivalent
- While not a requirement, the ability to speak other languages is a bonus.
- Social media skills
**Other**:
- Parking can be provided upon request
- Bonuses. based on performance
- There is will be a 3 month probationary period
**Salary**: $35,000.00-$40,000.00 per year
Additional pay:
- Bonus pay
**Benefits**:
- Extended health care
- Profit sharing
Schedule:
- 8 hour shift
Ability to commute/relocate:
- Vancouver, BC: reliably commute or plan to relocate before starting work (required)
