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Office Administrator/ Bookkeeper

2 weeks ago

Milton, Canada RLB LLP Full time

**Job Overview**:
Newco Industrial Ltd.; located in Milton, is looking for a reliable and self-motivated Office Administrator/Bookkeeper to join their team The Office Administrator/Bookkeeper will work closely with the President by performing clerical duties and managing all company day-to-day financial tasks; including payroll. As a key member of the team, the Office Administrator/Bookkeeper will also handle all office management and supporting functions.

**Responsibilities and Duties**:
Office Administration
- Managing daily office operations
- Coordinating and managing meetings and correspondence
- Act as the main point of contact for clients, vendors and staff
- Regularly update safety manual, as necessary
- Assist staff with the preparation and organization of all necessary documentation
- Manage safety certificates, CVOR, and permits
- Maintain office supply inventory
- Maintain general office filing system
- Provide general administrative support to senior management and perform other relevant duties when necessary

Bookkeeping
- Process invoices, accounts payable, and account receivable
- Accounts receivable collection
- Reconcile bank statements and maintain accurate financial records in accounting software (Sage)
- Assist in the preparation of monthly and annual financial reports and provide accurate data to management as needed
- Manage payroll processing
- Track and report on expenses and budgets
- Government submissions: Source deductions, EHT, WSIB, HST, Corporate tax, T4's, T5018

**Qualifications**:

- Proven experience in a similar role
- Strong problem solving skills and ability work independently
- Strong verbal and written communication skills to interact with internal and external parties
- Excellent organizational skills, with the ability to prioritize and manage multiple tasks simultaneously
- Ability to manage confidential information with integrity
- Proficient in Microsoft Office suite of programs
- Experience with Sage or similar software an asset
- Applicants must be available to work in office Monday to Friday

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