Current jobs related to Job Id #30475: Program Secretary - Hamilton - City of Hamilton
-
Job Id #30210: Administrative Secretary
1 week ago
Hamilton, Canada City of Hamilton Full timeContribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody...
-
Job ID #31657: Legislative Secretary
4 days ago
Hamilton, Ontario, LP Y, Canada City of Hamilton Full timeContribute to the City of Hamilton, one of Canada's largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our...
-
Program Secretary, Red Hill Family Centre
4 days ago
Hamilton, Canada City of Hamilton Full time**About the City of Hamilton** **Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of...
-
Program Secretary
8 hours ago
Hamilton, Ontario, Canada Hamilton Health Sciences Full timeThe Program Secretary will provide full secretarial and administrative support to the Clinical Manager, Clinical Leaders and Educators of the Women's Health and Newborn Care Program located at McMaster University Medical Centre.1. Graduate of Community College Business Administration Program2. Minimum 2 years current related experience3. Medical...
-
Program Secretary
4 days ago
Hamilton, Canada City of Hamilton Full time**About the City of Hamilton** **Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of...
-
Program Secretary
4 days ago
Hamilton, Canada City of Hamilton Full time**About the City of Hamilton** **Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of...
-
Job Id #30054: Building Division Assistant
1 week ago
Hamilton, Canada City of Hamilton Full timeContribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody...
-
Program Secretary
3 days ago
Hamilton, Ontario, Canada Hamilton Health Sciences Full timeThe Program Secretary will provide full secretarial and administrative support to the Clinical Manager, Clinical Leaders and Educators of the Women's Health and Newborn Care Program located at McMaster University Medical Centre.Hamilton Health Sciences fosters a culture of patient and staff safety, whereby all employees are guided by our Mission, Vision,...
-
Program Secretary
1 week ago
Hamilton, Canada Hamilton Health Sciences Full timeHamilton Health Sciences fosters a culture of patient and staff safety, whereby all employees are guided by our Mission, Vision, Values, and Values Based Code of Conduct. Hamilton Health Sciences is a teaching hospital and all staff and physicians are expected to support students and other learners. To be considered for this opportunity applicants must apply...
-
Program Unit Secretary
1 week ago
Hamilton, Canada Ministry of the Solicitor General Full time**Program Unit Secretary**: **Job ID**: - 230521 **Posting status**: - Open **Organization**: - Ministry of the Solicitor General **Division**: - Hamilton-Wentworth Detention Centre **City**: - Hamilton **Position(s) language**: - English **Job term**: - 1 Permanent **Job code**: - C08OAD - Office Administration 08 (COR) **Salary**: - $26.92...
Job Id #30475: Program Secretary
3 weeks ago
Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason
- **Job ID #30475: Program Secretary**:
- **Union**: CUPE Local 5167
- **Job Description ID #: 1117**:
- **Duration: 24** Months
This vacancy is for a period of 24 months as a result of a backfill
**SUMMARY OF DUTIES**
Reporting to the Manager, Business Support - Children’s, provides administrative and clerical support to management and staff in the Children’s Services & Neighbourhood Development Division. This position performs a variety of duties including: absence reporting, preparing cheque requisitions, request for invoice, purchase order requisitions, processing procurement card purchases, entering data (e.g. orders, attendance, etc.), producing and updating documents and program forms, and managing storage room.
**GENERAL DUTIES**
- Perform office administration functions that including scheduling meetings, arranging venues, transcribing minutes, and managing supplies.
- Processes invoices, mileage forms, conferences and travel forms, education and training paperwork cheque requisitions, request for invoices, and procurement card purchases.
- Reviews invoices for accuracy, assists Program Manager with reconciling transaction discrepancies with Finance and Administration staff.
- Maintains and reports attendance and timesheets for division staff.
- Key contact for facilities management, receives staff inquires and report issues and requests to the facilities help desk.
- Prepares and processes outgoing mail to both internal and external recipients and maintains current mailing lists.
- Types and word processes correspondence, agendas, minutes and reports of a general, confidential and technical nature as required.
- Assists with the compilation of participant class and workshop materials, facilitator guides and presentation slide decks.
- Maintains confidential records with high degree of integrity and respect for privacy.
- Monitors and coordinates supplies for the division. Organizes and maintains storage room.
- Receives, answers inquiries from staff, other departments and public by telephone and in person on a diverse range of issues by determining their needs and referring to appropriate staff for resolution if necessary.
- Perform other duties as assigned which are directly related to the responsibilities of this position.
- Works in accordance with the provisions of applicable Health, Safety and Privacy legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.
**QUALIFICATIONS**
- Previous business office experience related to the duties above normally acquired through a combination of education and demonstrated related work experience.
- Must be proficient in Business English.
- Highly developed customer service and interpersonal skills. Proven ability to deal with people in a difficult situation while maintaining confidentiality, tact, and patience
- Must possess good time management skills and organization skills with a strong attention to detail.
- Demonstrated ability to type and word process correspondence, reports and workshop materials with accuracy.
- Must possess initiative, good judgement and the ability to work as part of a team.
**Disclaimer**:
**Terms**:
The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship. If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.
