Program Unit Secretary

**Program Unit Secretary**:
**Job ID**:

- 230521

**Posting status**:

- Open

**Organization**:

- Ministry of the Solicitor General

**Division**:

- Hamilton-Wentworth Detention Centre

**City**:

- Hamilton

**Position(s) language**:

- English

**Job term**:

- 1 Permanent

**Job code**:

- C08OAD - Office Administration 08 (COR)

**Salary**:

- $26.92 - $31.31 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.
- The Hamilton-Wentworth Detention Centre seeks a well-organized individual with strong administrative skills to provide a wide range of administrative services.

If you enjoy working in a team environment, this is the place for you

**About the job**: In this role, you will:

- Organize, maintain, update and ensure confidentiality of treatment records
- Coordinate meeting, prepare agendas and minutes, and take notes
- Coordinate treatment program schedules and logistics
- Create and maintain files, including file storage, retention and archiving
- Prepare and type a variety of documents and correspondence; format content, check for accuracy and compliance
- Compile information from files and records
- Respond to inquiries and refer issues to appropriate staff
- Participate on cross-functional teams and special projects

**What you bring to the team**:
**Administrative Skills**:

- You have demonstrated experience and skills in providing a wide range of administrative services
- You are familiar with the use of office equipment (e.g., photocopier, phone, postage meter, fax machine, etc.)
- You can work in a team environment and handle competing priorities

**Computer Skills**:
**File Management Knowledge**:

- You have knowledge of electronic and paper-based document management systems
- You have knowledge of file management, including file storage, retention and archiving

**Analytical and Problem Solving Skills**:

- You can analyze issues by conducting own research and/or liaising with others
- You can ensure confidentiality and accuracy when providing information and/or responding to inquiries

**Communication and Interpersonal Skills**:

- You can communicate effectively and provide accurate information to internal and external clients
- You have strong writing skills to prepare written responses

**How we support diversity, inclusion and accessibility**: We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's _Human Rights Code_ and the _Accessibility for Ontarians with Disabilities Act, 2005._ We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

- diversity, equity and inclusion initiatives
- accessibility
- Anti-Racism Policy

**What we offer**: The Ontario Public Service is one of Ontario's largest employers. Employees work for 29 ministries, with offices in more than 70 cities across the province.

We offer:

- a career that can grow across ministries and job functions
- flexible learning and developmental opportunities, including education and mentorship programs
- many employee networks offering support for and education about underrepresented groups
- tailored work arrangements, including opportunities like flex hours, self-funded leave and more

These roles come with a comprehensive compensation and benefits package that include:

- a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement)
- group health, dental, life and disability benefits
- a range of vacation and leave options
- an Employee and Family Assistance Program, which provides confidential counseling services

**Additional information**:

- Friday, September 19, 2025 11:59 pm EDT

**Position details**:

- 1 English Permanent, 165 Barton St E, Hamilton, West Region, Criminal Record Check

**Compensation group**:

- Ontario Public Service Employees Union

**Work hours**:

- Schedule 3-7

**Category**:

- Administrative and Support Services

**Posted on**:

- Friday, September 5, 2025

**Note**:

- **About security checks**:
A criminal or other federal offence record **does not automatically disqualify you** from the position. We consider each situation based on the position's responsibilities.
If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an