Project Administrator

1 day ago

Mississauga, Canada Mpac Full time

**PURPOSE OF THE JOB**:
The Project Administrator is a key team member of the Operations Group, providing administrative support to our Project Management Team. Tis position can include a wide array of tasks including but not limited to ERP support, project launch and setup, report generation, project requisitions, liaison with other departments, forecasting assistance and special projects as required.

**PRIMARY RESPONSIBILITIES**:

- Assist Project Management with project setup once Purchase Orders are received. This includes Sales Orders, Project Set Up and Budget Entry into ERP for multiple sites.
- Assist Project Management with facilitation of Change Orders.
- Qualitative Analysis of project bookings (Labour and Warehouse material transactions) to ensure accuracy of costing.
- Setting up purchase requisitions for approval in ERP as required for OEM's.
- Prepares reports for Project Management validation.
- Prepares forecasting reports (ETCs) in ERP, for Project Management validation.
- Assist with compiling and maintaining project documents as required.
- Liaison with Materials Planning and Procurement for materials expediting as required.
- Liaison with Finance Department for Project Milestone billings as required;
- Participates in all related meetings as required. This includes all relevant weekly production meetings, project management department meetings and project lineside review meetings.
- Report generation for Head of Project Management as required.
- Project Coordination of projects or initiatives, as assigned by the Head of Project Management as required.
- Create project planning files in MS Project and make available to the Project Managers.
- Maintain key milestone dates within MS Project in collaboration with Project Managers.
- Close projects with MS Project.
- Collaborate with Finance to close projects within ERP.

**PHYSICAL DEMANDS**:

- Work is performed in an office-like environment with occasional trips to the assembly floor:

- Hearing acuity required for safety reasons while on the assembly/manufacturing floor
- Exposure to high noise volumes from machines operating nearby during visits to the assembly floor
- Must adhere to PPE policies at all times
- Work requires extended periods sitting down or standing up depending on the particular tasks of the day.
- Works with computer for prolonged periods of time.

**KNOWLEDGE AND SKILLS REQUIRED**:

- 3 - 5 years financial accounting experience working within ERP
- ERP experience with Visual 9/10 considered an asset
- Previous experience in project coordination is considered an asset
- Strong knowledge of MS office suite: PowerPoint, Excel, Word, Project and 365
- Experience with design software (AutoCAD, Inventor) is considered an asset
- Excellent analytical, synthesis and problem-solving skills
- Well organized, detail oriented, focus is a must
- Ability to communicate with and influence different levels of management

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