Clerk’s Information Administrator

2 weeks ago

Oakville, Canada Town of Oakville Full time

**Job Details**:
**Temporary, Full Time (CUPE 1329T)**:
***Duration**:Indefinite contract**:
***Temporary Vacancy Reason**:Leave of Absence**:
***Posting Status**:
**Open to all current Town of Oakville employees and external applicants.**:
***Closing Date**:
**Applications for this position must be received at oakville.ca by no later than 11:59 pm on**November 3, 2025.**:
***:
**We offer**:

- ** A hybrid work schedule**:

- ** A defined benefit pension plan (OMERS)**:

- ***A progressive work environment that promotes a work/life balance and strives to be a great place for great people to do great things**:
This position reports to the Manager, Records and Information Services.

**Responsibilities**:

- Supplying accurate information regarding corporate records, lottery licensing, Council resolutions, by-laws, committees, elections, vital statistics, marriage licenses, civil marriage services, death registrations, etc.;
- Processing and issuing marriage licenses according to the Marriage Act;
- Performs Civil Marriage Ceremonies in accordance with the Marriage Act under delegated authority;
- Processing death registrations and issuing burial permits according to the Vital Statistics Act;
- Maintaining vital statistics registers;
- Liaises with the Office of the Registrar General;
- Verifies customer identification, receives payment for, and administers affidavits as a Commissioner for taking Affidavits under delegated authority;
- Provision of after-hours and holiday service for burial permits as required;
- Provision of after-hours Civil Marriage Services;
- Daily cash transactions using POS system; running daily and monthly reports;
- Producing Funeral Home billing;
- Providing administrative support to the department;
- Tracking, recording and distributing all incoming mail; Council Information and Planning Portal;
- As needed, the Clerk's Information Administrator may also provide back-up support to other positions in the department which may include: retrieving inactive records from storage and ordering supplies; processing requests for Liquor License Clearances and Special Occasion Permits; and
- Performing other duties as assigned.

**Qualifications**:

- Completion of a 2-year college diploma in Office Administration or comparable field.
- Minimum of 1 to 3 years of experience preferably in a municipal setting and knowledge of relevant legislation, procedures and government structure.
- Previous experience in a customer service environment.
- Experience working with computers including MSOffice (Word, Excel, Outlook, SharePoint) as well as Amanda and Point of Sale System.
- Strong organizational, attention to detail and time management skills combined with the ability to work and multi-task in a fast-paced environment.
- Individual must be a self-starter.

DATED**:October 28, 2025**We thank all applicants and advise that only those selected for an interview will be contacted.

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