Design Line Purchasing Agent

HIGHLIGHTS
- $60,000- $70,000 annually
- Benefits after 3 months
- Employee Share Purchase Plan
- Employee events
- Hybrid work

Weston Premium Woods (a division of Richelieu Hardware Ltd) is a Canadian company that has been distributing domestic and imported hardwoods, softwoods and panel products throughout the world since 1953.

We are an industry leader in interior and exterior wood and composite products for the architectural and design communities. Our global supply chain allows us to offer one of the largest and most extensive inventories in the industry, which helps to keep our customers at the forefront of current trends. For over 60 years, our unparalleled commitment to service and building lasting relationships has and continues to set us apart.

Assist Purchasing with building partnerships with Design Line suppliers and making Weston Premium Woods their customer of choice. Responsible for sourcing and purchasing products at the best possible price and quality to maximize company profits.

To help make WPW be the market leader in the distribution and remanufacturing of forest products by providing outstanding service and building lasting partnerships.

**DUTIES & RESPONSIBLITIES**

**Purchasing**
- Source and purchase required products in a timely fashion at best possible price and appropriate quality to maximize profits
- Negotiate purchase prices fairly, but firmly
- Stay current with daily product prices and provide prices to sales people for quotes
- Send Purchase Quotes (PQ) to appropriate vendors for pricing and availability, add information to _Purchasing Quotes Dashboard _and update Customer Service department
- Assist in checking of inventory upon receipt at WPW for accuracy and quality
- Inspect customer returns in order to best recommend how to return product to inventory or if a vendor claim is necessary
- Promptly investigate and resolve claims satisfactorily
- Assist in managing the Purchasing Dashboard
- Follow up on status of incoming product and communicate any roadblocks/issues to Purchasing Manager, Customer Service and shipping/receiving department as soon as possible
- Liaise with vendors on resolving problems associated with product delivery delays and continue to communicate status of product delivery to appropriate departments
- Buy product for non-inventory items

**Inventory Management**
- Recognize and recommend sales opportunities based on product availability in the market and notify sales people accordingly
- Manage and maintain required inventory levels as agreed upon with Purchasing Manager
- Aid in eliminating old inventory issues including: dead stock, overpriced stock, problem stock, too much stock
- Assist with ensuring the metric of 10 inventory turns a year occurs
- Minimize oddball overstock inventory, and inventory over 3 months and ensure inventory does not exceed 6 months at anytime
- Ensure zero stock outs

**Supplier Management**
- Build and maintain a partnership with suppliers to become customer of choice
- Become the expert of product and vendors within product industry
- Attend relevant trade shows and conventions as required

**Administrative Support**
- Process purchase orders, including placing orders, recording confirmations and assist in tracking them through to completion
- Provide outstanding support to sales people and customers by answering incoming customer calls, providing information on the status of sales orders or stock supply, and writing/verifying/auditing/tracking sales orders
- Verifying orders and following up on order progress (confirmation, production, transport, customs etc.)
- Address concerns brought forward by customers, sales staff, Accounts Payable, and Accounts Receivable
- Proactive Customer Service, follow up with other departments and communicate all pertinent information to our customers
- Assist sample program including reviewing sample inventory, labelling and building sample orders
- Create and submit purchase orders and millwork orders including verifying order confirmations and updating timelines in 1C
- Responsible for Weston Premium Woods custom sample orders and related millworks including placing orders, verifying confirmations and managing order throughput
- Provide administrative back up to Manager when required
- Assist Design team with samples, shipping, etc

**Other**
- Accompany sales people on customer/supplier visits as required
- Participate in training and cross-training initiatives
- Attend and represent Weston Premium Woods at trade shows to promote product and company as required
- Other duties as required