Recreation Administration Clerk

**Section**:Recreation Services
**Division**: Leisure Services
**Department**: Community Development
**Initial Reporting Location**: Tom Davies Square

**Job Status**: Regular Part Time position

**Affiliation**: Inside Unit
**Hours of Work**: Up to 48 hours bi-weekly
**Shift Work Required**: No
**Range of Pay**: Group 7 - $27.22 to $31.86 per hour

**The start date will follow the selection process.**

**Characteristic Duties**: Under the general supervision of the Co-ordinator of Leisure Services Administration.
- Provide prompt, accurate and courteous customer service and resolve staff and citizen inquiries in a timely and efficient manner, as required.
- Assist with maintenance of websites content information and update information in the facility booking and program registration software
- Compose, design and type reports, manuals and documents, as required.
- Perform clerical and typing duties for department staff as directed.
- Perform payroll duties (e.g., time entry, completion of Human Resources forms, etc.).
- Prepare and process requisitions for program, equipment and facility supplies.
- Maintain filing system.
- Perform and maintain program registrations, payments and refunds, and facility bookings as required.
- Perform required administrative duties for special Committees and Advisory Panels, as required (i.e., general administration, recording secretary, if necessary).
- Prepare billing advices, process invoices, and assist with collection of overdue accounts and delinquent accounts.
- Assist in the co-ordination of major community special events and the Volunteer Recognition Program.
- Assist with the preparation of the Active Living Guide.
- Develop and maintain a thorough working knowledge of CGS’s Safety Manual and the applicable Provincial Legislation listed therein.
- Perform other related duties, as required.

**Qualifications**:

- Successful completion of Secondary School (Grade XII) Education.
- Customer Service, Dealing with Difficult People or Conflict Resolution Training an asset.
- One (1) year up to and including two and one-half (2½) years of related experience.
- Satisfactory keyboarding skills (40 words per minute).
- PeopleSoft functionality relating to Payroll/Time Entry an asset.
- Ability to demonstrate interpersonal skills in dealing with the public in a courteous and effective manner.
- Knowledge of Program Registration and Facility Booking Systems an asset.
- Excellent use of English; verbally and in writing.
- French verbal and written skills an asset.
- Satisfactory health, attendance and former employment history.
- Must be physically capable of operating a vehicle safely, possess a valid driver’s licence, have an acceptable driving record, and personal insurance coverage.

**How To Apply**:
We must receive your resume** before 11:59 p.m. on Thursday, November 14, 2024.** For those providing a French language resume, please also include an English version.
- Ensure you attached a cover letter and resume. Acceptable file types are:

.doc
- .docx
- .txt
- .pdf
- .rtf

All applicants are thanked for their interest in this position. Only those selected for an interview will be contacted. If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager.

**Live outside Canada or new to Canada?**
The City of Greater Sudbury is dedicated to maintaining a fair, inclusive, and equitable work environment and our City welcomes qualified applicants from anywhere. To learn more about working in Canada, visit this webpage: Applicants Living Outside of Canada (greatersudbury.ca)

**Contact Us**: