Before & After School Coordinator

The Before and After School Program Coordinator is responsible for overseeing the daily operations of the Before & After School program at Downtown and Ethel Miliken school, ensuring high-quality care and education for children. This role includes staff management, administrative tasks, program development, and communication with families and school board as required while supporting the overall mission of the organization.

**Responsibilities**:
**Administrative Duties**:
**Enrollment Management**:
Manage the enrollment process, including marketing the program, conducting tours, and maintaining waitlists.

**Maintaining Children’s Files and Confidential Information**:
Ensure all children’s files are maintained, updated, and stored securely in compliance with confidentiality regulations.

**Financial Management**:
Oversee ledgers, including tracking fees and payments. Work with the finance department to ensure accurate and timely billing.

**Microsoft Applications**:
**Hiring and Staff Retention**:
Recruit, hire, and retain qualified staff members. Provide ongoing mentorship and support to educators, fostering a positive and collaborative work environment.

**Staff Scheduling**:
Create and maintain staff schedules, ensuring adequate coverage for all program times.

**Payroll**:
Manage payroll for staff, ensuring accurate tracking of hours worked and timely submission to the finance department.

**Programming & Management Duties**:
**Supporting Staff**:
Assist educators in creating responsive and purposeful childcare environments. Provide guidance and resources to help staff design activities that meet the developmental needs of the children.

**Communication**:
Communicate professionally, effectively, and respectfully with children, staff, colleagues, and family members. Work with Public and Catholic school board to ensure Program is update to date on information and standards.

**Educator Responsibilities**:
Assume the responsibilities of an educator if required when covering shifts, including supervising children, implementing daily activities, and ensuring a safe and engaging environment.

**Ordering Supplies**:
Order and maintain an inventory of necessary supplies in an organized and efficient manner. Work within budget constraints while ensuring the availability of high-quality materials for the program.

**Summer Camp and PD Day Programming**:
Plan and oversee the implementation of Summer Camp and Professional Development (PD) Day programming.

Flexible hours of work as required during month of July/August.

**Qualifications**:

- Office administration experience will be an asset
- Accurate record keeping ability and basic computer skills
- Leadership and Management skills
- Programming skills for children Grade 1-12 years of age
- Good communication and organizational abilities;
- Ability to work independently and with a team;
- Experience working with children will be an asset
- Class 5 driver’s license; and
- Valid First Aid/CPR certification
- Criminal Background Check (Vulnerable Sector)

**YWCA Regina Employment Benefits**:

- 4% Employer RRSP Contribution-set up by employee-after three months in position-no match required
- Employer paid benefits - option to enhance at mínimal employee cost - after three months in position
- 10 - Stat Holiday Days + 3 - YWCA Regina recognized days paid - annually
- Vacation pay each deposit - based on hours worked
- Paid sick days, annually - with carryover - based on hours worked
- Use of YWCA Regina vehicle fleet - for work purposes - with right credentials
- Casual dress code

**Job Types**: Part-time, Permanent

Pay: $24.85 per hour

Expected hours: 15 per week

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- Paid time off
- Vision care
- Wellness program

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2025-01-29