Executive Assistant

1 week ago

Winnipeg, Canada Brook Global Full time

Executive Assistant

BrookGlobal is very culture-centric and maintains high professionalism while having fun. We hold our values very dear to our hearts and ensure everyone lives by them. Our core values are integrity, accountability, teamwork, humility, and delivering the WOW

The Executive Assistant position is an in person role, located in Winnipeg. We are looking for a professional that will embrace our people first culture while assisting the President, and other management as required, with day to day tasks and forward planning. A proactive person with that works efficiently and can juggle multiple tasks.

**Assistant Responsibilities include**:

- Proactively manage the Executive’s daily schedule of events, tasks and communications.
- Manage sensitive matters with a high level of confidentiality.
- Sustain a daily calendar of meetings and events.
- Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
- Arrange travel and accommodations for executives. Prepare expense reports.
- Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
- Excellent communication and time management skills; proven ability to meet deadlines.
- Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
- Manage the Executive's contacts.
- Assist in preparing and managing presentations and decks.
- Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries.
- Represent the company in a positive light through great follow-through skills and sound judgment.
- Reading, researching, collecting and analyzing information as needed, in advance.
- Complete ad hoc projects as assigned
- Coordinate and book travel

**Assist Director of HR with the following**:

- Maintain digital and electronic records of employees.
- Schedule meetings, interviews, HR events and maintain agendas.
- Coordinate training sessions and seminars.
- Perform orientations and update records of new staff.
- Complete internal paperwork and internal interviews.

**Experience & Skills**:

- 5+ years of related experience required in working in an executive assistant role supporting C-Level executives
- Proactive in nature
- Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
- Ability to communicate effectively and professionally
- Great attention to detail
- Excellent communication skills
- Outstanding organizational and time management skills
- Excellent verbal and written communications skills
- Discretion and confidentiality
- Personal Assistant diploma or certification is a plus
- Background in HR is a bonus, but not essential

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