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Project Coordinator

2 weeks ago

Burnaby, Canada VETS Group Full time

**About Us**:
VETS is a leading industrial HVAC solutions provider, with 100 years of history, dedicated to creating safer and healthier environments for a diverse range of clients. With a strong commitment to innovation, safety, and client satisfaction, we design, manufacture and install industrial ventilation systems tailored to meet the unique needs of our clients across various industries.

**Company Core Values**:
**H**uman Leadership

**O**wnership Mentality

**N**urturing Environment

**O**pen Communication

**U**nited Team

**R**enowned Craftsmanship

**Job Overview**

**Key Responsibilities**
- Assist project managers in the planning and execution of construction projects from inception to completion.
- Coordinate with cross functional teams to ensure project requirements are met.
- Coordinate project schedules, resources, and information to ensure timely delivery of project milestones.
- Prepare and maintain project documentation, including but not limited to drawing packages, purchase orders, invoices, meeting minutes, and status reports.
- Utilize construction management software and set up project budgets in ERP to track project progress and manage documentation.
- Facilitate communication between project managers, subcontractors, and clients to ensure alignment on project objectives.
- Maintain accurate records of project activities, including meeting notes and action items.
- Monitor project timelines and budgets, providing updates as necessary to stakeholders.
- Support the team in the use of tools like Bluebeam for document management and collaboration.
- Assist with preparation of project bids as needed.
- Join monthly review of costs against budget with project managers in preparation for WIP review.
- Provide support to project managers in reviewing job detail: job costs, billings, status of purchase orders
- Participate in monthly project forecasting process & WIP review meetings (cost/margin at completion)
- Provide adhoc deep dive/project analysis for operational and finance purposes
- Manage timely billing and assist in compiling support documents for clients
- Coordinate with site administration to support workflows
- Support in the procurement process by liaising with vendors to ensure timely delivery of materials.

**Qualifications**
- Proven experience in project management or coordination within the construction industry.
- Minimum 5 years’ experience in project coordination and/or accounting
- Excellent communication and interpersonal skills, both written and verbal with the ability to work with interna; and external stakeholders.
- Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Financial acumen, with the ability to connect what is happening operationally to the financial status of the project
- Deep understanding of Construction ERP systems
- Strong analytical and problem-solving skills
- Strong attention to detail
- Professional appearance and demeanor.
- Ability to work independently and collaboratively in a fast-paced environment.
- Experience in or a basic understanding of industrial ventilation systems or HVAC is an asset.

**Job Types**: Full-time, Permanent

Pay: $58,929.69-$75,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Employee stock purchase plan
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Work Location: In person