Administrative Coordinator

1 week ago

Etobicoke, Canada Buchanan Global Ingredients Full time

**Make an Impact in a Small, Purpose-Driven Team**

Are you a highly organized, detail-loving professional looking for a meaningful role where your work supports a dedicated team and growing company? Buchanan Global Ingredients is looking for someone like you.

We are a small, agile team based in Etobicoke, passionate about delivering top-tier food ingredients with integrity, creativity, and care. We're hiring an **Administrative Coordinator & Customer Support** team member to be the backbone of our operations - someone who thrives on structure, communicates clearly, and can handle the fast-moving rhythms of a growing business.

This is a **full-time contract position** with the strong potential to become permanent. You’ll work on-site, 9-5 pm, 4 days/week and depending on experience and comfort in the role, 1 day/week remotely.

**Your Role**

You’ll support multiple departments and ensure the office runs smoothly - from preparing samples to processing invoices and supporting customer orders.

**Key Responsibilities**:

- Prepare and track outgoing samples and courier shipments
- Support order processing and customer service functions
- Handle invoicing (AR) and assist with vendor invoice processing (AP)
- Perform data entry, reconciliation, and administrative reporting
- Maintain general office organization and supplies
- Assist with documentation and process improvements across departments

Once you’re up to speed, we’ll encourage you to bring forward ideas to improve our systems and workflows.

**What You Bring**
- A diploma or degree in Business Administration or a related field
- 3+ years in a similar administrative, customer support, or office coordination role
- Proficiency in MS Office (Word, Excel, Outlook), and comfort with digital tools
- Sage or ERP software experience is a strong asset
- Excellent written and verbal communication skills
- A knack for staying calm, focused, and flexible when priorities shift
- A commitment to excellence in every detail
- French language skills are a plus

**What It’s Like to Work Here**

We’re a tight-knit, mission-driven team. We take pride in our work, laugh often, and share a strong commitment to food safety, sustainability, and innovation. Once you become permanent, you’ll have access to a health & wellness spending account, and continued opportunities to grow.

We're not a big corporation - and we like it that way. You won’t get lost in the shuffle here. You’ll be valued, challenged, and supported.

**How to Apply**

**Deadline to apply: August 11, 2025

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