Office Administrator

The Skyview Group of Companies consists of a Real Estate Brokerage Firm, Skyview Realty Ltd., specializing in Multi-Residential Apartment Building Sales, as well as a Property Management company, Skyview Living, specializing in the management of Multi-Unit Residential Apartments.

We are seeking like-minded individuals, entrepreneurial type thinkers, results oriented, full of energy and passion, team players, who can communicate effectively and multitask efficiently with a hunger for self-growth. If you are interested in becoming part of our team, developing a career, and are challenged by this dynamic, multi-faceted role, in a highly results driven but fun family culture, then this job is for you

This is a cross-functional role, and you will handle a multitude of tasks. Your overall responsibilities will include, but are not limited to:
**MARKETING**:

- **Website Management**:Maintain and update company websites, ensuring up-to-date content.
- **Content Creation**:Develop marketing materials such as newsletters, social media posts, brochures, and videos.
- **Advertising**:Manage listings on platforms like Kijiji, Rent Sync, and company websites, ensuring accurate and up-to-date rental information.
- **Social media**: Oversee social media presence (LinkedIn, Instagram, Facebook, Google).
- **Market Research**: Conduct research and analysis for properties, clients, and contractors.
- **Database Management**: Update and maintain client, property, utilities, and tenant databases.
- **Reports: Provide **monthly marketing reports to the Director of Operations.
- **Meetings**: Attend weekly marketing meetings.

**OFFICE ADMINISTRATION / GENERAL FRONT DESK**:

- **Inquiries**: Handle inquiries with external stakeholders (e.g., utility companies, property tax).
- **Log Management**: Track inspections and certifications for safety compliance.
- **Purchase Orders**: Create and process as needed.
- **Events**: Assist with staff training and social event coordination.
- **Mail Management**:organizing the incoming office mail.
- **Client Interaction**: Greet guests, manage mail, and answer phone inquiries professionally.
- **Office Maintenance**: Ensure a clean, organized office environment, prepare boardrooms, and manage office supplies.
- **Executive Support**: Assist the President with various administrative tasks and scheduling meetings when required.
- **Filling System**: Maintain organized filing system.
- **Scheduling**:Coordinate schedules, meetings, and communications for Senior Management Members including preparation of reports, presentations, and other documentation.
- **Office Stationery Management**:Review Stock level and ordering of office supplies on timely basis.
- **Special Projects**:Work on special projects as directed by Senior Management Members.

**PORTFOLIO ADMINISTRATION**:

- **Financial duties**: Process tenant charges, pre-authorized payments, subsidy payments, move-ins/outs, and leasehold improvements (LMR).
- **Reporting**: Liaise with site staff and accounting to ensure accurate receivables reporting and proper month-end invoicing.
- **Legal support**: Prepare files for potential legal action when required.
- **Customer service**: Provide excellent customer service and respond to resident and accounting.
- **Communication**: Communicate with residents to ensure timely rent payments & maintain accurate records of all transactions and follow up on accounts in arrears
- Prepare and distribute monthly notices, letters, and statements to residents.

**QUALIFICATIONS**:

- Diploma or bachelor’s degree in a related field.
- Experience in administrative roles, with a focus on marketing, rent collection, and front desk operations.
- Strong organizational skills and pays attention to detail.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office
- Experience with property management software (prior experience in Yardi will be an asset)
- Ability to create engaging presentations and materials.

**PREFERRED SKILLS**:

- Experience in digital marketing and social media management.
- Familiarity with accounting software related to property management.
- Ability to work independently and as part of a team.

**BENEFITS**:

- Competitive salary and benefits package.
- Opportunities for professional development and growth.
- A supportive work environment that values teamwork and innovation.

**Note: This is an in-office position and not a hybrid position.**
- We thank all applicants for their interest, however, only those selected for an interview will be contacted. All applicant information will be treated with strict confidence._

Pay: $40,000.00-$45,000.00 per year

**Benefits**:

- Extended health care

Schedule:

- Monday to Friday

**Education**:

- DCS / DEC (required)

**Experience**:

- Office Administration: 5 years (preferred)

**Language**:

- English (required)

Work Location: In person