Bilingual Administrative Assistant
2 weeks ago
Are you detail-oriented, bilingual in English and French, and passionate about supporting a dynamic team? If so, CEP Forensic could be the perfect place to grow your career.
We are currently seeking a dedicated and organized Bilingual Administrative Assistant to join our Ottawa office. If you thrive in a fast-paced environment, enjoy multitasking, and take pride in contributing to a collaborative and professional team, we would love to hear from you.
Founded in 1972 by three engineers specialized in electrical failures and fire investigations, CEP Forensic has grown to over 230 professionals across 9 offices throughout Canada. With more than 50 years of experience and over 125,000 cases handled, CEP experts are trusted by insurers or legal professionals to determine the causes of losses and failures in various fields, including Fire Investigation, Electrical Engineering, Mechanical and Biomechanical Engineering, Structural and Civil Engineering, Materials Engineering, Metallurgy, Collision Reconstruction, Chemistry and Chemical Engineering, and Environmental Science.
Your Role
As an Administrative Assistant, you will play a key role in supporting our team of experts by ensuring smooth day-to-day operations. Your responsibilities will include:
- Reviewing, formatting, and sending investigation-related documents: (correspondence and technical reports).
- Providing administrative support to investigators and other team members.
- Coordinating and maintaining accurate administrative records for various files.
- Communicating with clients to update file information when needed.
- Monitoring project lifecycles through to billing and closure.
Your Experience
- Office Administration Diploma or equivalent combination of education and experience.
- Strong computer skills and experience with Microsoft Office. Microsoft Word proficiency is essential.
- Excellent written and spoken English and French.
- Strong communication and interpersonal skills.
- Ability to manage and prioritize multiple tasks and meet deadlines under pressure.
- Demonstrated ability to work productively with frequent interruptions.
- A proactive, organized, and detail-oriented mindset.
- A commitment to providing excellent internal and external customer service.
- Experience with Salesforce is an asset.
We’re not just looking for someone who checks all the boxes—we’re looking for someone who takes pride in their work, enjoys being part of a team, and is passionate about organization and communication. Supporting roles are key to the team’s success, and we value individuals who take pride in contributing to collective goals.
What We Offer
- A hybrid work schedule (3 days a week in-office).
- A supportive and fun work environment where collaboration is key.
- Comprehensive benefits: health, dental, and vision care, psychological support and employee assistance programs for employees and their families, telemedicine services, wellness and home office allowances, several paid leaves (including your birthday), social events and team-building activities for employees, and much more.
- The opportunity to work with an exceptional team of professionals.
-
Bilingual Administrative Assistant
6 days ago
Ottawa, Canada Air Liquide Full time**Company presentation** VitalAire Canada is the Canadian home healthcare subsidiary of Air Liquide, the world leader in gases, medical technologies and services for Industry and Healthcare. VitalAire empowers patients who have sleep apnea or require home oxygen therapy through ongoing respiratory support and compliance. **Here is what you will...
-
Bilingual Receptionist
2 weeks ago
Ottawa, Canada Kenworth Ontario Full timeKenworth Ontario is currently looking to add a Bilingual Receptionist / Administrative Assistant to our vibrant team at our Ottawa location. Note: Access to public transport is not available. **Perks Offered in this role**: - Industry leading benefits (Health, Vision, Dental, Life Insurance) - Great working environment - Interact with exceptional customers...
-
Ottawa, Canada Centretown Community Health Centre Full timeA community healthcare provider in Ottawa seeks a Bilingual Administrative Assistant to manage referrals and provide support for the Regional Diabetes Programs. Candidates must be bilingual in French and English, possess a secretarial diploma, and have experience in health or social services. The role entails administrative tasks, monitoring referral trends,...
-
Ottawa, Canada Centretown Community Health Centre Full timeA community healthcare provider in Ottawa seeks a Bilingual Administrative Assistant to manage referrals and provide support for the Regional Diabetes Programs. Candidates must be bilingual in French and English, possess a secretarial diploma, and have experience in health or social services. The role entails administrative tasks, monitoring referral trends,...
-
Bilingual Administrative Assistant,
3 weeks ago
Ottawa, Canada Alliance for Healthier Communities Full timeStatus: Permanent Full-Time PositionPay Scale: $42,768 - $46,945 / AnnuallyPension and Benefits: Healthcare of Ontario Pension Plan (HOOPP) / including some benefitsThe bilingual Administrative Assistant is responsible for the review and processing of referrals received from healthcare professionals, ensuring accurate entry and tracking of information in...
-
Bilingual Administrative Assistant,
3 weeks ago
Ottawa, Canada Alliance for Healthier Communities Full timeStatus: Permanent Full-Time PositionPay Scale: $42,768 - $46,945 / AnnuallyPension and Benefits: Healthcare of Ontario Pension Plan (HOOPP) / including some benefitsThe bilingual Administrative Assistant is responsible for the review and processing of referrals received from healthcare professionals, ensuring accurate entry and tracking of information in...
-
Bilingual Administrative Assistant,
3 weeks ago
Ottawa, Canada Centretown Community Health Centre Full timePermanent Full-Time PositionPay Scale$42,768 - $46,945 / AnnuallyPension and BenefitsHealthcare of Ontario Pension Plan (HOOPP) / including some benefitsApplication DeadlineDecember 9, 2025 at 4:59:00 a.m.About the RoleThe bilingual Administrative Assistant is responsible for the review and processing of referrals received from healthcare professionals,...
-
Bilingual Administrative Assistant,
2 weeks ago
Ottawa, Canada Alliance for Healthier Communities Full timeStatus: Permanent Full-Time PositionPay Scale: $43, 833 - $ 50, 407 / AnnuallyPension and Benefits: Healthcare of Ontario Pension Plan (HOOPP) / including some benefitsThe bilingual Administrative Assistant is responsible for the review and processing of referrals received from healthcare professionals, ensuring accurate entry and tracking of information in...
-
Bilingual Administrative Assistant,
3 weeks ago
Ottawa, Canada Centretown Community Health Centre Full timePermanent Full-Time PositionPay Scale$42,768 - $46,945 / AnnuallyPension and BenefitsHealthcare of Ontario Pension Plan (HOOPP) / including some benefitsApplication DeadlineDecember 9, 2025 at 4:59:00 a.m.About the RoleThe bilingual Administrative Assistant is responsible for the review and processing of referrals received from healthcare professionals,...
-
Bilingual Administrative Assistant,
2 weeks ago
Ottawa, Canada Alliance for Healthier Communities Full timeStatus: Permanent Full-Time PositionPay Scale: $43, 833 - $ 50, 407 / AnnuallyPension and Benefits: Healthcare of Ontario Pension Plan (HOOPP) / including some benefitsThe bilingual Administrative Assistant is responsible for the review and processing of referrals received from healthcare professionals, ensuring accurate entry and tracking of information in...
