Administrative Assistant/ Project Coordinator

2 days ago

Portage la Prairie, Canada Nor-Tec Group Full time

**Administrative Assistant/Project Coordinator**

Nor-Tec Group is a full-service electrical contractor. We have been servicing Winnipeg and the far reaches of most of Manitoba for over 35 years. Our experience has been from Institutional projects to Industrial projects to Municipal projects and a variety of Manufacturing Plant projects. We are well versed in servicing all of the electrical needs for a wide variety of clients.

We are looking for an Administration Assistant/Project Coordinator to assist our Project Managers and other support staff. We provide a unique experience to those looking to gain exposure in a dynamic organization. We are a leader in the construction industry, equipping our team of skilled professionals with vision, guidance and tools, required to bring construction projects to life. Working side by side with our team of Project Managers and Superintendents, you will provide project coordination support to the project team.

**Responsibilities of the position would include**:

- Plan/Schedule meetings and take detailed minutes
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Maintain contact lists
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Receiving purchase requisitions from Project Managers and field staff.
- Track and log shop drawings, site instructions and RFI’s.
- Communicate information both verbally and written to staff and sub-trades.
- Ability to collaborate and communicate with others including staff and sub-trades.
- Assist with record keeping and managing shipments.
- Participate in project scheduling and planning.
- Assist with preparing reports, and Safety
- Other job duties as assigned.

**Qualifications and skills of the position would include**:

- Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, MS Word, MS Outlook in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
- Proven ability to think critically and resolve conflicts that may arise between shared information with sub-trades.
- Proven ability to work within a team and independently with mínimal supervision.
- Ability to manage and prioritize multiple tasks meeting tight deadlines.

**Assets of this position would include**:

- Experience in the Construction Industry.
- Knowledge of the Construction industry practices and standards.
- Currently enrolled in a registered co-op program (CET, Construction Management program) is an asset. A combination of skills, experience and education are considered.

Nor-Tec Group has a COVID-19 vaccination and testing policy in effect for the safety and wellbeing of our employees. Accommodations may be made under special circumstances if they participate in our COVID-19 testing policy.

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