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Legal & Office Administrator
2 weeks ago
**Company Overview**:
Would you like to be part of a leading-edge company that manufactures sustainable bio-products that positively impact human health and the environment?
At Mara Renewables Corporation (Mara), we believe there has never been a more critical need to evolve the food system using the power of science and nature to build a more sustainable and healthier world. We plan to develop and continually improve upon our unique, patent-protected technologies to become the leader in health ingredients for human nutrition and related industries - but our overarching vision is to go even further. We aspire to repower nature’s pantry to reimagine nutrition and revitalize wellness.
Mara has grown significantly in the past two years and expects continued expansion going forward. Our success is no accident. It is driven by a world-class research & development team that innovates & develops patented technologies, as well as our ability to lead scale-up capabilities and provide superior product quality. Our highly collaborative team spans Canada and the UK, with headquarters in Dartmouth, NS.
We currently have an opening for a Legal & Office Administrator at our Dartmouth, NS location.
**The Position**:
**Responsibilities**:
The key responsibilities of the role include but are not limited to:
- Set up, organize, file, and maintain paper and electronic filing systems in accordance with recognized procedures and standards. This includes the development and administration of contract management systems, actions, and processes, as well as maintaining insurance coverage.
- Manage DocuSign requests (R&D patent documents, NDAs, Board governance documents, etc.).
- Manage and maintain common and office space (booking meeting rooms, maintaining inventory of office supplies, IT duties related to equipment management and procurement for the office, etc.).
- Assist with coordination, preparation for, and follow-ups to Board of Director and shareholder meetings.
- Manage correspondence and deadlines for responses and filings related to legal matters, including corporate maintenance obligations and intellectual property filings.
- Plan, schedule, coordinate, and assist in preparation for conferences, meetings, and travel arrangements.
- Act as the first point of contact for office / lab visitors to the facility and organize any requirements for visits (catering, etc.).
- Research additional information needed for legal function and/or projects.
- Other related tasks as required to fill gaps and ensure smooth operation of the Mara office, its legal office, and company records.
**Required Skills & Experience**:
- Post secondary education or equivalent experience in business/office administration, commerce, legal admin, paralegal studies, or a related field is required.
- Minimum 3 years experience in an office, legal, and/or contracts administrative role.
- Ability to maintain confidentiality and to exercise discretion and good judgment.
- Exceptional organization skills with the ability to multi-task, stay focused, and self-manage.
- Excellent technical abilities for various computer programs (i.e., Office 365 programs, Docusign, etc.).
- Ability to grasp and interpret legal documents.
- Excellent interpersonal, written, and verbal communication skills.
- Administrative skills related to contract management such as notetaking, task generation, organization, delegation, and prioritization.
- Ability to work well under pressure and meet deadlines.
**Desired skills and experience**:
- Experience overseeing contract management administrative processes is highly desirable.
- Administrative experience in a corporate legal environment is preferred.
**What We Offer**:
Mara is proud to offer a competitive salary and benefits package, including but not limited to:
- Comprehensive medical, dental, and vision plan.
- Employee & Family assistance program.
- RRSP matching program.
- Health spending account.
- Physical wellness reimbursement plan.
- Employee stock option program.
- Competitive compensation package.
- Paid time-off.
- Opportunities for job related training and professional development.
**Job Types**: Full-time, Permanent
**Salary**: $45,000.00-$55,000.00 per year
**Benefits**:
- Dental care
- Employee assistance program
- Employee stock purchase plan
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: Hybrid remote in Dartmouth, NS B2Y 4T6
