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Facility and Property Coordinator
3 weeks ago
**EMPLOYMENT OPPORTUNITY**
**Title**:Facility and Property Coordinator
**Department**: Operations
**Classification**: Full Time
**Hours**:37.5 hours per week; working some evenings and weekends as needed
**Location**: Halifax and Dartmouth
YWCA Halifax is a progressive, multi-service, not-for-profit organization dedicated to improving the lives of women, girls, two-spirited and gender diverse people and their families at critical turning points in their lives. We work to transform lives by providing a continuum of services and programs that drive lasting positive change. We strive to change the underlying issues that are root causes of inequality, violence, poverty, and homelessness. Our four program focus areas include: promoting the health, wellness, and leadership of women and girls; advancing women’s economic and housing security; delivering quality, accessible, early learning, and childcare; and working to end violence against women, girls and gender diverse people.
**Why work for the YWCA**
Staff at YWCA Halifax enjoy a supportive and dynamic team environment, a commitment to staff growth, a connection to the national and international YWCA movements, learning from colleagues in a multiservice agency, and a strong shared vision.
**Why YOU should apply**
**Position Overview**
Coordinating service and facility repairs and maintenance. Responsibilities include initiating, planning, organizing, leading, growing, and risk management of facilities. The Facility and Property Coordinator is responsible for ensuring all YWCA procedures, policies, and facility maintenance and repair budgets are followed, and for ensuring they are compliant with YWCA procedures and policies. The Facility and Property Coordinator ensures positive relationships with external and internal stakeholders, referral sources, and suppliers, and ensures strong knowledge of community assets and services.
**Essential Duties of Position**:
- Evaluate, assign, and manage work orders for tenant and property maintenance requests.
- Perform maintenance duties as needed.
- Maintain emergency & maintenance contractors (i.e., plumbers, heating, electrical, appliances, etc.)
- Coordinate/Liaise with programs and operations staff regarding work orders, tenant maintenance inquiries/follow-ups, tenant move out/in inspection schedules.
- Assess tenant issues and recommend solutions.
- Liaise with Landlord on a regular basis on maintenance/renovation project updates, operational updates, and scheduling of work.
- Coordinate Building Condition Assessments.
- Oversee regular maintenance and logbooks for building systems on properties.
- Update and maintain fire safety plans and oversee drills & inspections.
- Collect rent from tenants when required.
- Be a member of the Joint Occupational Health and Safety Committee.
- Emergency and after hours call outs.
- Estimated office time 60%; Road 40%
**Qualifications and Requirements**
- Experience with trouble shooting and minor repair work for building systems: plumbing, electrical, heating/cooling, roof, etc.
- Flexibility to work some evenings and weekends as needed for emergency maintenance requests.
- Must have a reliable vehicle with clear drivers abstract.
- Basic Administration Skills/Admin Background.
- Ability to effectively deal with people.
- Capable of problem solving.
- Comfortable working in an office environment and working as a team, but able to work independently as well.
- Telephone etiquette and professionalism.
- Detail orientated, organized and able to prioritize diverse tasks.
- Rental property experience is an asset, but not a requirement for the job.
**Working Conditions**:
- Lifting.
- Standing.
- Pulling/pushing.
- Sitting for long periods of time.
**Special Conditions of Employment**:
- Criminal Records Check.
- Access to reliable vehicle.
YWCA Halifax is committed to diversity, and we welcome all suitably qualified applicants from all backgrounds to apply. YWCA Halifax is governed by, employs, and serves diverse people and community members. Self-identification by applicants does not guarantee an interview but we want you to know that we understand that lived experience of racialization, Indigeneity, (dis)Ability, and gender diversity are their own knowledge and expertise. We value this expertise and consider it as we discern who to interview.
Expected hours: 37.5 per week
Application question(s):
- Do you have a valid drivers license and access to a reliable vehicle?
- Are you legally entitled to work in Canada?
Work Location: In person
