Human Resources and Office Assistant

**Job Title**:Human Resources and Office Assistant

**Location**:Nanaimo

**Position Type**: Permanent Full Time, Monday - Friday

**Hours**: 37.5 hours/week

**Wage**: $25/hour

**_ Job Summary_**

At Bonaventure Support Services, we believe in fostering an inclusive, collaborative, and dynamic workplace where excellence, innovation, and well-being are at the core of everything we do. As a growing social service agency on Vancouver Island, we value teamwork, respect, and a shared sense of purpose.

We're looking for an HR & Office Assistant who shares our values of love, loyalty, and respect and sense of purpose. While your main focus will be supporting HR operations-managing employee records, coordinating onboarding, and assisting with recruitment-you'll also dabble in finance tasks and take on the ever-important role of being the first friendly face (or voice) people encounter when they connect with our office.

If you appreciate a workplace that balances professionalism with a relaxed, team-oriented environment (bonus points if you love dogs), and you have an eagle eye for detail, exceptional organizational skills, and a knack for communication, this role might be the perfect fit.

If you're seeking a purpose-driven workplace where your contributions truly make a difference, we invite you to be part of our vibrant and supportive team at Bonaventure

**_ Responsibilities_**
- Maintain accurate and confidential employee records and HR documentation.
- Serve as a first point of contact, responding to routine HR inquiries and directing complex issues as needed.
- Coordinate onboarding processes, including background checks, document collection, and orientation materials.
- Assist with HR software and reporting, ensuring data integrity and compliance tracking.
- Provide office administration support, managing supplies, organizing files, and keeping things running smoothly.
- Assist in finance tasks, including invoicing, accounts payable (AP), and accounts receivable (AR).
- Prepare and distribute internal communications, such as memos, updates, and announcements.
- Assist with training coordination, planning, and facilitation.
- Provide general administrative support to the HR team as needed.

**_
What You Bring:_**
- Experience & Education - At least one year in HR, Office Admin, or a related field and an HR or Office Admin certificate. Bonus points for familiarity with payroll, BC Employment Standards, or WorkSafe BC.
- Technically Proficient - In Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with HRIS or benefits databases is an asset.
- Problem-Solving Mindset - You tackle challenges with curiosity and composure, always looking for solutions.
- Organized & Detail-Oriented - Juggling multiple tasks, keeping records precise, and meeting deadlines is second nature to you.
- Confidential & Discreet - You handle sensitive information with care and professionalism.
- Team Player with Initiative - You work independently but also thrive in a collaborative, supportive environment.
- Growth-Oriented - Always eager to learn, adapt, and develop in your role.

**_ Required Documentation_**
- RCMP Criminal Record Check (Schedule A - Employer will file).
- Immunization Records or Medical Exemption.
- Signed Bonaventure Hire Package.
- 3 References - **_(One must be a most recent employer, second and third must be able to speak to your ability to carry out the responsibilities outlined in this posting)._**

**Please note only qualified applicants will be contacted for an interview. Thank you for your interest in Bonaventure Support Services.