Site Coordinator

2 weeks ago

Waterloo, Canada Activa Holdings Inc. Full time

Role Summary

**Company**:Activa

**Job Title**:Site Coordinator

**Job Type**:Full-Time, Permanent

**Reports To**:Site Supervisor

**Location**:Waterloo, Ontario

Reporting to the Site Supervisor, the Site Coordinator is primarily responsible for the operation and administration of the Site Office and performs diversified administrative duties.

Key Responsibilities
- Maintains all internal correspondence
- Ensures all binder preparation is up-to-date and all components are accurate
- Processes and distributes site schedules to appropriate trades, suppliers, building officials and site staff for work required/performed and ensures it is displayed within the site office
- Ensures Occupancy Inspection Report has been distributed to the appropriate internal stakeholders
- Maintains inventory of office supplies and materials
- Follows up with trades on shortage of material
- Complies with materials management policies
- Ensures site office is clean and presentable
- Maintains and processes all Health and Safety documentation and posts within site office
- Documents and researches all written and verbal requests from homeowners ensuring follow up to confirm completion
- Coordinates all documentation of Warranty and Service Requests and lists including PDI sign-offs, 30 Day Lists and updating systems
- Enters trade evaluations
- Creates reports, work orders, and variance reports on additional materials
- Responsible for follow-up and keeping site timelines on track (in the absence of the Site Supervisor) by keeping abreast of the following:

- Building schedule and activities
- Inspections
- Site Health and Safety and cleanliness (i.e. ensures safety signs are on site, locks are installed, garbage bins are emptied and removed, floor checks and preparation, snow removal, etc.)
- Lock and unlock units
- General homeowner walk-through’s and sign-offs
- Material deliveries, truck reports and check in’s and trailer and compound organization
- Performs other duties as assigned

**Requirements**:

- Secondary school diploma
- Minimum of 2 -3 years in an administrative role
- Experience with a homebuilder would be an asset
- Working knowledge of Microsoft Office Suite (i.e. Word, Excel, Outlook)
- Valid driver’s license

Personal Attributes
- Able to communicate competently and effectively in the English language
- Professional and mature with extensive customer service skills
- Strong interpersonal skills
- Well organized with the ability to prioritize workloads and meet deadlines
- Self-starter who takes initiatives on tasks

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