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Reporting to the VP of Nursing, the Administrative Assistant - Nursing Program, primarily provides administrative support to the VP and AVP of Nursing and works in partnership with the Nursing team members.
- Provide all administrative support duties for the VP, AVP of Nursing and the Medical Director;
- Support other members of the Nursing team as required with respect to administrative functions;
- Coordinate and schedule meetings for the VP and AVP of Nursing;
- In coordination with the Administrative Assistant - Leadership Team, will assist with coordinating and scheduling meetings for all internal Committees;
- Prepare and distribute agendas, relevant material and documentation as well as completion and distribution of minutes for all internal Committee meetings as shared with the Administrative Assistant - Leadership Team;
- Follow up on directives, inquiries and correspondence as directed by the VP of Nursing in an appropriate manner;
- Maintain the policy manuals for the Nursing Program and Medical Services in conjunction with the VP, AVP of Nursing and the Medical Director
- Perform general clerical duties as required;
- Provide additional support in the absence of other administrative staff;
- Cover the Reception desk for breaks as required;
- All other duties as required or directed.

**EDUCATION OR EQUIVALENT KNOWLEDGE**
- Post-secondary education in office administration or equivalent experience & education.

**QUALIFICATIONS**
- Planning and time management skills
- Ability to multitask and prioritize daily workload
- High level verbal and written communications skills
- Discretion and confidentiality
- Ability to work as a team member
- Strong sense of initiative
- Ability to covey information concisely and accurately
- Ability to deal with conflicting priorities and time sensitive issues
- Ability to monitor action items and follow up to ensure completion
- Ability to work independently as required and to consult with others as required.
- Meticulous attention to detail and accuracy
- Flexibility, Adaptability and Reliability
- Ability to accurately take minutes

**EXPERIENCE**
- One (1) to Two (2) years experience in an administrative assistant role.
- Experience in health care would be considered an asset.

**Benefits**:

- Flexible schedule
- On-site parking
- Paid time off

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Ottawa, ON K1V 8N5: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: In person