Business Registry Specialist

1 week ago

Quebec City, Canada eXp Canada Full time

We are one of the _first all-remote companies_ with 2,000+ team members utilizing our virtual office called eXp world. This role is work-from-anywhere in Canada._

**Who is eXp?**

Doing the audacious is part of eXp Realty’s DNA. We are a company that rewards creative minds who can offer bold solutions, where opinions matter, anything is possible and the outcome can be revolutionary. As a global full-service real estate brokerage utilizing a 3-D, fully immersive, cloud office environment, offering 24/7 access to collaborative tools & training, eXp has broken the traditional mold of real estate. We are doing big things. Come join us

**What you will do**:
**How you will make an impact**:

- Prepare, review and maintain indexing and inventories in digital folder structures and spreadsheets
- Collect and organize all required business registry filings from agents into company databases
- Identify necessary filings, update registration data, and filing records into internal databases
- Communicate in a clear and timely manner with team when problems arise or assistance is needed
- Organize information by labelling storage locations, create new files and remove inactive files
- Conduct corporate searches in all provinces we operate in, draft and review all mandatory documents and arrange for updated filing of same
- Assist with collection of all annual filings and annual consent resolutions for internal purposes
- Assisting with federal and provincial incorporation filings including; drafting pre and post-incorporation documentation, extra-provincial registrations, changes in directors and officers, name reservations, business name registrations, and changes in registered and records offices
- Any other duties as required or assigned for any EXPI entity

**How you will grab our attention**:

- Bilingual in French is preferred
- Excellent knowledge of business registry and corporate filing experience a must
- Experience in provincial and federal government Registry processes
- Experience with government legislation, both the Business Corporations Act and Canada Business Corporation Act
- Able to work well both in a team environment and independently
- Strong written and verbal communication skills
- Excellent organizational skills, accurate, proactive, driven and great with people
- Must be comfortable interacting via telephone and online systems
- Must be resourceful and thrive in a fast pavement environment
- Experience providing excellent customer service including conflict resolution required
- Advanced Google Suite / Microsoft Office experience required
- Experience with provincial real estate Regulators (Council, Commission or Ministry) is a nice to have but not mandatory
- Legal Administrative Assistant certificate (or similar) considered an asset but not mandatory
- Vocational Education and Training (VET) qualifications in areas such as business administration, information management or clerical studies an asset but not mandatory
- High School Diploma/GED required

eXp World Holdings is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability or any other characteristic protected by law.

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