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Administrative Assistant

2 weeks ago

Winnipeg, Canada MLT AIKINS Full time

**Administrative Assistant - MLTA-WPG-202502-019**

**Who we are**

MLT Aikins is a full-service law firm of more than 300 lawyers and nearly 500 additional team members across the four western provinces. Named one of Canada’s best law firms by the Globe and Mail, MLT Aikins is the only law firm to have offices in Winnipeg, Regina, Saskatoon, Calgary, Edmonton and Vancouver. As one of the largest firms in Canada, we have the bench strength and geographic scope to meet the increasingly complex needs of clients.

**Job summary**

As a growing and dynamic firm, we are interested in hearing from qualified administrative assistant applicants for our Winnipeg office. This position is responsible for providing administrative and clerical support in the Winnipeg office, working closely with our Office Services Team.

**Responsibilities include**:

- Performing various administrative tasks including binding/tabbing, copying, scanning, file opening and closing, billing and following-up to review outstanding accounts
- Organizing, processing and distributing mail throughout the office
- Supporting inbound and outbound courier requests and tracking appropriately
- Maintaining up-to-date guidebook and manuals directly related to role
- Entering cost disbursements
- Providing backup as required to the mail clerk and receptionist during any vacation leave, sick leave and earned days off (EDOs), including adjusting work hours and/or overtime as required

**Qualifications include**:

- Graduate of a recognized administrative assistant program (equivalencies will be considered)
- Minimum 1-2 years of experience in an office services, hospitality or business centre role
- Excellent communication, problem-solving and analytical skills
- Ability to maintain an efficient electronic file system with exceptional attention to detail
- Demonstrated initiative to work with mínimal supervision and in a team setting
- Ability to adapt and thrive in a fast-paced environment
- Strong computer skills including Word, Excel, Outlook and Adobe
- Physical mobility for requirements of mail and document production

**We offer**:

- A competitive salary
- Comprehensive coverage for health and wellness benefits
- Access to group savings plans and investment options
- Options for flexible work agreements and vacation coverage

**Our Diversity Statement**

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- Vision care

Schedule:

- Day shift

**Experience**:

- Corporate Paralegal: 5 years (preferred)

Work Location: In person

Application deadline: 2025-03-14