Administrative Assistant

**Job Location**:Brantford
**Program**:Administration

**Job Type**:Part-Time Hourly (minimum 16 hours per week)
**Number of Positions**:1
**Start Date**:ASAP
**Application Deadline**:Until Filled
**Reports To**:Office Coordinator

**What We Do***:
Woodview Mental Health & Autism Services offers a broad spectrum of services for children, youth and their families facing mental health challenges. We work in direct partnership with children, youth and their families as well as with schools and social service agencies to ensure families are receiving the support they need, when and where they need it.
- “We are committed to providing individualized, client-centred services and supports based on our values of accountability, respecting others, working together, leading, innovation and learning and our commitment to staff”._

Woodview goes above and beyond to engage individuals and families by providing high quality mental health and autism services and supports that inspires hope and strengthens lives.

**Working at Woodview***:
In 2018, 2019, and 2020, Woodview won the Canadian Non-profit Employer of Choice award with an overall assessment score of 85% (industry benchmark: 68%) demonstrating a high level of staff engagement, satisfaction and an overall positive workplace culture. Top rated categories at Woodview included: Personal Enjoyment, Reputation, Leadership, Employee Engagement and Management/Employee Relations.
- “I am proud to be working here”_ - 97% of staff surveyed strongly/moderately agree
- “My organization encourages fun and enjoyment”_ - 94% of staff surveyed strongly/moderately agree
- “Woodview encourages a supportive team culture_” - 96% of staff surveyed strongly/moderately agree

**Employees Receive**
***:

- A meaningful job that inspires hope and strengthens lives
- A positive culture and supportive environment that offers flexibility
- A commitment to wellness in the workplace as well as ongoing professional development and training opportunities

**Position Summary***:
This position provides administrative support to the agency staff and programs to maximize the potential for service delivery and administrative effectiveness.

This includes reception, program support, database system maintenance, training as well as Information Technology support.

**Job Responsibilities (may include but are not limited to)**:
***:

- Provides a positive, welcoming environment for all clients and visitors.
- Responds to all general inquiries including answering telephone calls, booking appointments, and ensuring staff, volunteers, client, and visitors are greeted and directed to the appropriate resource in a friendly and courteous manner.
- General administrative responsibilities including photocopying and scanning documents, sending and receiving facsimile (fax) messages, booking appointments, and processing referrals.
- General ongoing organization and upkeep of the office / building spaces including maintenance requests as needed.
- Provides day to day assistance to staff (i.e. technology support, troubleshooting requests, scheduling appointments, booking rooms, etc.).
- Communication with employees and community partners as needed / requested.
- Responsible for closing procedure on a nightly basis.

**Qualifications**:
***:

- College diploma or an applicable combination of education and progressively responsible experience.
- Strong customer service and interpersonal skills.
- Ability to work in a fast-paced environment with excellent time management and multitasking skills including the ability to prioritize tasks with mínimal supervision.
- Resourceful, flexible and the ability to work independently.
- Previous experience in discretely handling confidential or sensitive information.
- Knowledge of applicable data privacy laws.
- Experience with scheduling software/client databases is considered an asset (i.e EMHware).
- Current police check, including vulnerable screening.

**How To Apply**: