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Executive Assistant

2 weeks ago

Winnipeg, Canada Accurate Indigenous Managers & Advisors Full time

Work Term: Permanent
- Work Language: English
- Hours: 30 to 40 hours per week
- Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
- Experience: 2 years to less than 3 years
- **Work site environment**:

- Business
- ** Work setting**:

- Work in employer's/client's home
- Consulting firm
- General office
- ** Tasks**:

- Compile data to prepare documents
- Prepare agendas and make arrangements for committee, board and other meetings
- Liaise with departmental and corporate officials and with other organizations and associations
- Provide customer service
- Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
- Type and proofread correspondence, forms and other documents
- Schedule and confirm appointments
- Greet people and direct them to contacts or service areas
- Determine and establish office procedures and routines
- Arrange and co-ordinate seminars, conferences, etc.
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Set up and maintain manual and computerized information filing systems
- ** Computer and technology knowledge**:

- MS Excel
- MS Office
- MS Word
- Quick Books
- MS Windows
- ** Area of work experience**:

- Business administration/management
- Reports and records
- Invoices
- Financial statements
- Contracts
- ** Area of specialization**:

- Accounting
- ** Security and safety**:

- Driver's validity licence check
- ** Transportation/travel information**:

- Valid driver's licence
- Own vehicle
- Willing to travel
- ** Work conditions and physical capabilities**:

- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- ** Personal suitability**:

- Accurate
- Dependability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Initiative
- Organized
- Reliability
- Team player
- Hardworking
- Quick learner
- Proactive
- Client focus
- Ability to multitask
- ** Screening questions**:

- Are you authorized to work in Canada?
- Do you have experience working in this field?
- ** Health benefits**:

- Dental plan
- Disability benefits
- Health care plan
- Paramedical services coverage
- Vision care benefits
- ** Financial benefits**:

- Group insurance benefits
- ** Other benefits**:

- Free parking available
- ** Support for Indigenous people**:

- Participates in a government or community program or initiative that supports Indigenous people
- Offers mentorship, coaching and/or networking opportunities for Indigenous workers
- Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations
- Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers