Financial Assistant

**Job Posting**

Reporting to the Manager of Administrative Services, the Financial Assistant is responsible for the provision of financial services to Senior Management.

**DUTIES AND RESPONSIBILITIES**:
**Financial Duties/Responsibilities**
- Train HRFE staff on appropriate budget allocation, account set-up, and HRM/HRFE financial policies and procedures
- Coaches staff on routine use of SAP Financial
- Is responsible for the administration of federally funded programs for HRFE including the creation of work orders, preparation and submission of expense claims, completion of reports and other documentation required by Service Canada, ensuring compliance with Federal and Provincial financial guidelines and frequent communication with Federal and provincial financial officials
- Processes payment of invoices, monitor status of accounts payable and respond to payment inquiries
- Prepares Cheque Requests and obtain approval and submit employee expense reimbursements for Driver license upgrades, Driver medical examinations and Miscellaneous out of pocket expenses.
- Verifies compliance with policy and submit approved Local Travel Expense Reports for reimbursement.
- Supports staff with completion and submission of approved Out of Town Travel Expense reports and track the charges
- Supports the Firefighters & Family Assistance Program (FFAP) Coordinator with client services invoices.
- May perform other duties as required

**Administrative Duties/Responsibilities**
- Develops, recommends, and implements approved administrative procedures for the efficient operation of HRFE about financial transactions and records.
- Creates and manages an effective records management system for HRFE’s Finance Division.
- May perform other duties as required

**QUALIFICATIONS**:
**Education and Experience**:

- Grade 12 education (or equivalent)
- Graduate of an accounting/business program from a recognized university, community college or technical school
- Three (3) years’ experience in a comparable position
- Suitable combination of education and experience may be considered

**Technical / Job Specific Knowledge and Abilities**:

- Knowledge of accounting principles
- Sound knowledge of various computer software programs including spreadsheets and databases
- Sound knowledge of computerized accounting and reporting systems (e.g., SAP Financial)
- Understanding of municipal accounting procedures and regulations would be considered an asset
- Knowledge of municipal procurement methods for goods and services would be considered an asset
- Knowledge of organizational operating procedures, current trends and developments in the area of administration would be considered an asset

**Security Clearance Requirements**:Applicants may be required to complete an employment security screening check

**COMPETENCIES**: Valuing Diversity, Analytical Thinking, Communications, Customer Service, Organizing & Planning, Teamwork & Cooperation, Value & Ethics.

**WORK STATUS**: Permanent Full-Time

**HOURS OF WORK**: Monday - Friday 8:30am - 4:30pm, 35 hours per week. Overtime is scheduled when required. Flex options to work outside of these hours and hybrid may be available

**SALARY**: Level 5; $30.28 per hour as per the NSGEU Local 222 Collective Agreement

**WORK LOCATION**:40 Alderney Drive, Dartmouth, NS B2Y 2N5. Work location can be changed according to operational requirements

**CLOSING DATE**: Applications will be received up to **11:59 pm on Sunday, September 21, 2025**

**Please note**: We thank all applicants for their interest in this position. Only those applicants selected for interview/testing will be contacted.

During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as interview or testing) and who require an accommodation, should discuss their needs with the Talent Acquisition Advisor when invited to the assessment process. For more information on our accommodation process please click on the link: Accommodations | Hiring | Employment | Halifax

(position # 72282742)