Contracts and Operations Assistant

2 weeks ago

London, Canada Tulloch Consulting Full time

**Area/Department**: Administration

**Supervisory Responsibility**:No

**Employment Status**:Regular Full-Time

**Salary**:$37,000 plus benefits, phone stipend and competitive vacation package

**Location**:Hybrid - remote & in-person, Toronto, Liberty Village

**Commission Eligible**: N/A

**Position Purpose**:
**Responsibilities include, but are not limited to**:
**Contracts**
- Create and maintain records on a variety of contracts in the agency’s systems, including inputting, updating, and tracking all key details and dates in Salesforce
- Complete contractual paperwork according to template and coordinate for signature, including but not limited to client agreements, publishing contract addenda, rights reversions, and letters of termination
- Work in conjunction with agents and Contracts Manager to update client business matters with particular emphasis on active negotiations
- Act as communication hub between CMD and publishers, producers, clients, suppliers, contractors, and companies
- Process permission requests, including negotiating fees, securing author approvals, drafting and executing paperwork
- Future responsibilities may include contract negotiation, with appropriate training

**Financials / Payments**
- Use the agency’s database to track, and, where necessary, to invoice and to collect payments
- Communicate payment status to internal and external parties
- Receive, process, and disseminate of incoming mail and shipments, including authors’ copies of books
- Manage the security, economics, and timeliness of all outgoing mail
- Provide vendor management and office administration support, including supplies maintenance, and systems maintenance, reporting to the operations department and/or management

**Minimum Experience Required**
- Minimum of one (1) year of administrative experience

**Competencies**
- _Collaboration_
- _Problem Solving_
- _Client Service_
- _Autonomy_
- _Self-Development_

**Skills and Qualifications**
- Proficiency with Excel, Outlook, Microsoft suite; experience working with Salesforce an asset
- Strong organizational and communication skills
- Tact, patience, and diplomatic skills in handling the expectations of clients, industry and agency colleagues, as well as vendors
- Ability to pay keen attention to detail, while also seeing the bigger picture
- Ability to remain flexible in the face of shifting requirements and priorities
- Ability to work independently, with some supervision

**Language(s)**
- Fluency in English (verbal and written)

**Working Environment**
- Hours of work are Monday - Friday, 9:00am - 5:00pm

**How to apply**:
Please note we will only be contacting applicants who have been selected for an interview.

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