Human Resources and Payroll Administrator

**Looking to move your career in the right direction? Let us invest in you**

Chicken Farmers of Ontario's (CFO) staff-associates are critical to CFO’s success in providing high quality, high impact solutions to Ontario’s chicken farmers, industry value chain stakeholders and Ontario consumers.

The Ontario chicken industry is one of the most successful supply managed industries in the country and accounts for over $3.8 billion in overall economic activity in the province.

CFO has a long-standing strategy of rewarding talent and experience which has been designed to attract, retain and motivate high performers and strategic thinkers. At CFO, staff-associates work collaboratively enjoying competitive wages and benefits while immersed in a sustainable culture that stimulates leadership, accountability, excellence, collaboration and innovation.

CFO is leading positive change and building value as Canada’s premier provider of trusted, family
- farmed, safe high-quality chicken. Representing over 1,300 family farmers in the province, CFO is responsible for a growing, profitable and sustainable chicken industry.
The chicken business is growing, and so is Chicken Farmers of Ontario
**Human Resources and Payroll Administrator**

The Chicken Farmers of Ontario (CFO) Human Resources and Payroll Administrator will be required to perform an array of Human Resources, Payroll and Administrative duties. This role supports Human Resources, Board of Directors and the CFO team.

**KEY ACCOUNTABILITIES**

**1. Human Resources**
- Work closely with the Senior Human Resources Generalist
- Comply with all applicable laws/regulations, as well as company policies/procedures
- Actively participate in new and ongoing HR projects
- Support recognition programs and employee retention efforts
- Monitor and assist in maintaining HRIS system
- Assist with the recruitment and onboarding processes
- Assist with benefits administration process and maintain a working knowledge of the company’s benefits plans.
- Assist in organizing and coordinating training & development initiatives

**2. Payroll**
- Prepare and administer the bi-weekly payroll for all employees in a timely and accurate manner
- Prepare and administer the monthly Board payroll for all board members in a timely and accurate manner
- Manage the staff and board payroll accounts to ensure changes are properly made
- Liase with payroll service provider to enable accurate, timely processing of payroll as well as for support if needed
- Prepare and submit the employee and employer bi-weekly payroll contributions listings to Manulife in a timely manner
- Prepare and submit the annual Form 7 to Manulife as required by FSRA
- Partner with Finance to ensure accurate and timely preparation of payroll journal entries
- Provide supporting documentation for internal and external audits and serve as the primary payroll contact for CRA/Service Canada and WSIB
- Process ROEs as required Prepare and file the annual EHT return and monthly WSIB return in a timely manner
- Ensure T4s and year-end adjustments are prepared with accuracy and in a timely manner
- Ensure data integrity by running, reviewing and analyzing payroll information by proactively resolving errors and warnings within the appropriate payroll deadlines
- Provide assistance to employees regarding payroll inquiries when needed
- Perform other payroll duties as required
- Maintain a high level of confidentiality and security of payroll information

**3. Administration**
- Answer and direct general inquiries both at front reception and through telecommunication sources
- Process all outgoing mail items, including preparing packages for mail to be couriered
- Prepare visitor name badges
- Maintain staff contact list
- Order office supplies and kitchen consumables as required
- Assist in managing facilities maintenance.
- Order business cards and name tags as required
- Oversee maintenance providers while on site ie: repair technicians, Shred-it, Swan Mats etc.
- Coordinate significant staff associate events, i.e., staff celebrations etc.
- Monitor and maintain common areas (kitchen, servery, file rooms, reception)
- Monitor and maintain office equipment, i.e. photocopiers, etc.
- Assisting Communications when needed with farmer phone campaign calls as required
- Organize catering for internal meetings
- Track industry events and provincial Annual General Meetings

**MINIMUM QUALIFICATIONS**

**Education**: College Diploma in Human Resources Management/Payroll

**Experience**:

- 2-3 years Payroll experience
- 1-3 years Human Resources experience

**Technical Skills**
- Microsoft Office Suite (Outlook, Excel, Word)
- Adobe Acrobat Software
- Payroll service experience is a must
- Previous experience with Ceridian is an asset
- Video conferencing software ie. Zoom, MS Teams
- Data entry experience
- Payroll Compliance Practitioner (PCP) designation or in progress would be considered an asset

Competencies
- Excellent profes