Undergraduate Administrator
16 hours ago
**Duties and Responsibilities**:
Under the supervision of the School Administrator, and with day-to-day guidance from the Undergraduate Supervisor and Program Head (Communication and Media Studies), the Undergraduate Administrator is responsible for the provision of undergraduate administration for the Communication and Media Studies Program. This includes advising students on required courses for their chosen programs, advising students of their eligibility for promotion and continuation, monitoring student academic performance and recommending actions, auditing and preparing graduation summaries, maintaining files on all undergraduate students in the Program, liaising with the Registrar’s office, Admissions, Awards, other schools and faculties, and maintaining databases of information. The incumbent also provides secretarial and clerical support for faculty members and undertakes various assignments and projects as assigned by the Program Head. The incumbent also acts for the Graduate Administrator [Communication] and School Administrator in his/her absence.
**Qualifications**:
**The incumbent must possess the following qualifications**:
- Must present experience, maturity and articulation, be capable of working with mínimal supervision.
- Able to relate to others working or studying in a postsecondary education institution.
- Must be flexible, resilient, and have the ability to work under pressure.
- Strong interpersonal abilities are necessary skills.
- Must have a good understanding of the program’s and the University’s policies and academic regulations as outline in the Undergraduate Calendar.
- A thorough understanding of the on-going structural and procedural changes within the University, and the rationale underlying them.
**Education and Experience**:
**The above is normally acquired through the completion of**:
- Completion of undergraduate university degree.
- Minimum four years experience in a university setting, with incremental responsibilities, including a sound knowledge of undergraduate studies, university policies, and university structure and procedures, both administrative and academic.
**HR Note**:
Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.
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