Undergraduate Administrator
4 days ago
**Duties and Responsibilities**:
Reporting to the Department / Institute Administrator, and working in concert with the Undergraduate Program Advisors of Biology and Biochemistry, the incumbent is responsible for the coordination and day-to-day administration of undergraduate B.Sc. and B.A. programs in the Department of Biology and Institute of Biochemistry. The incumbent provides advice and information to students, faculty, and staff, processes a variety of documents critical to students’ progress through the programs, and is responsible for meeting all internal and external deadlines associated with the administrator and coordination of the undergraduate programs.
**Qualifications**:
**The incumbent must possess the following qualifications**:
- Strong interpersonal and problem-solving skills are essential to deal with sensitive student issues.
- Good judgment, initiative, resourcefulness, tact, and discretion.
- The incumbent possesses the ability to work under pressure and to communicate effectively (verbally and in writing).
- With excellent interpersonal skills, the incumbent must be capable of relating to all members of the University community (staff, Faculty, students).
- Must respond to queries in a professional manner and must possess the ability to work successfully without direct supervision.
- The position requires a sensitivity to and understanding of various cultural, ethnic, and linguistic profiles.
- The incumbent must also remain current on University academic and privacy policies, as well as the Department’s academic program requirements.
- Familiar with campus life, the incumbent possesses a thorough knowledge of academic rules and regulations throughout the University, the various programs offered by the Department, and a sound understanding of procedures governing the processing of student records.
- The incumbent acts as an information resource for students, the Chair and Director, members of the Faculty, and Contract Instructors.
- As well, the ability to adapt to a changing electronic environment is essential.
**Education and Experience**:
**The above is normally acquired through the completion of**:
- Bachelors degree or equivalent
- A minimum of four years administrative experience in a University setting, with increasing
responsibility.
**HR Note**:
Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.
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