Administrative Assistant

4 days ago


Victoria, Canada Wilson's Transportation Full time

As an Administrative Assistant in the Charter Sales department you will be the first point of contact for rental and charter clients from around the world. This role is primarily responsible for completing bookings, quotes and required administrative processes throughout the sales cycle. This role works closely with both our dispatch and operations departments and is an integral part of the Wilson’s team.

If you are organized, detail orientated and enjoy a fast-paced working environment this is the perfect opportunity for you

**Languages**

English

**Education**

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

or equivalent experience

**Experience**

2 years to less than 3 years

**Responsibilities**

**Tasks**

Schedule and confirm appointments

Manage contracts

Answer telephone and relay telephone calls and messages

Answer electronic enquiries

Compile data, statistics and other information

Arrange travel, related itineraries and make reservations

Greet people and direct them to contacts or service areas

Set up and maintain manual and computerized information filing systems

Type and proofread correspondence, forms and other documents

Perform data entry

Provide customer service

Consult with clients after sale to provide ongoing support

**Experience and specialization**

Computer and technology knowledge

MS Excel

MS Outlook

MS PowerPoint

MS Windows

MS Word

Enterprise resource planning (ERP) software

SharePoint

Adobe Acrobat Reader

Electronic mail

**Technical terminology**

Business

**Area of work experience**

Tourism

**Additional information**

Security and safety

Criminal record check

Transportation/travel information

Public transportation is available

Work conditions and physical capabilities

Ability to work independently

Fast-paced environment

Work under pressure

Tight deadlines

Attention to detail

Repetitive tasks

Large workload

Work with mínimal supervision

**Personal suitability**

Ability to multitask

Excellent oral communication

Excellent written communication

Flexibility

Judgement

Organized

Team player

Accurate

Client focus

Reliability

Time management

Adaptability

Accountability

Dependability

Due diligence

Quick learner

**Benefits**

Health benefits

Dental plan

Health care plan

Vision care benefits

**Financial benefits**

Gratuities

**Other benefits**

Free parking available

Pay: $22.00-$26.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Vision care

Schedule:

- Monday to Friday

Work Location: In person



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