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Accounting Assistant

2 weeks ago

Cambridge, Canada Powerhouse Controls Full time

**Position Objective**

**Key Accountabilities**

Invoice Processing:

- Receive, review, and process invoices for goods and services rendered, ensuring accuracy, proper coding, and adherence to company policies and procedures.

Data Entry:

- Enter invoice details into the accounting system with precision and attention to detail, including invoice number, date, vendor information, and payment terms.

Invoice Verification:

- Match invoices to purchase orders and receiving documentation to validate the accuracy and authenticity of the charges.

Vendor Communication:

- Communicate with vendors to resolve any discrepancies, obtain missing documentation, and address payment inquiries in a professional and timely manner.

Payment Processing:

- Prepare and process electronic payments or physical checks for approved invoices within established payment terms.

Expense Reconciliation:

- Reconcile vendor statements with internal records to ensure all payments are accounted for and discrepancies are addressed promptly.

Order Entry:

- Enter sales orders into the company's ERP system accurately and in a timely manner.

Financial Reporting:

- Assist in generating accounts payable reports, aging analyses, and other financial reports as required by management.

Record Keeping:

- Maintain organized and up-to-date accounts payable files, both electronically and physically, ensuring easy retrieval and audit readiness.

Team Collaboration:
Collaborate closely with the procurement team, internal departments, and management to resolve issues, provide financial information, and support cross-functional projects.

Process Improvement:

- Identify opportunities for process enhancements, automation, and increased efficiency within the accounts payable function.

Compliance:

- Ensure compliance with company policies, industry regulations, and accounting standards while processing payments and managing vendor relationships

**Qualifications**:

- In progress of completing Degree or Diploma in relevant field
- Experience and strong aptitude for using various software platforms is desirable but not essential (NetSuite preferred)
- Experience with full cycle accounting including month end reconciliations
- Familiarity with basic accounting principles and practices
- Experience with foreign currency transactions and translation
- Skilled at solving problems including identifying inconsistencies in data and information
- Excellent organizational skills and the ability to manage multiple tasks and deadlines
- Very strong detail and accuracy orientation
- Advanced Excel skills
- Strong ability to work independently and within a team with mínimal supervision
- Strong communication skills, both written and oral
- Adhere to a high degree of confidentiality
- Excellent interpersonal skills and ability to work well in a team environment

What it takes to succeed
- Self-starter and self-motivated
- Strong time management skills and ability to multi-task and prioritize work
- Effective verbal and written communication skills
- Excellent organizational skills
- Teamwork, collaboration, and strong interpersonal skills
- Strong intellectual curiosity and desire to learn
- Professionalism and commitment to meeting and exceeding expectations
- Respect for others
- Action-oriented
- Detail oriented
- Hard-working
- Honest
- Organized
- Reliable
- A commitment to confidentiality

**Who We are**

At Powerhouse Controls, we're not just a company - we're a dynamic community bound by a shared passion for innovation, a commitment to excellence, and an unwavering dedication to making a positive impact on the world around us. From the moment you step into our vibrant workspace, you'll feel the pulse of energy that defines our culture.

Powerhouse Controls is on the hunt for individuals who embody the spirit of innovation, collaboration, and integrity. We're not just seeking employees; we're searching for trailblazers who share our passion for shaping the future of control systems and automation. If you're fueled by the fire of creativity, if you're driven by a desire to collaborate with a diverse community of experts, and if your commitment to ethical excellence is unwavering, then you're exactly who we're looking for.

**Join Us in Powering Progress**

Embark on a transformative journey with Powerhouse Controls and be a driving force behind shaping industries of the future. Join our close-knit team of innovators, collaborators, and integrity advocates, and together, let's propel progress, amplify possibilities, and create a lasting legacy. If you're ready to power up your career and embrace a world of endless opportunities, we invite you to seize this moment and join us in revolutionizing the world of control systems and automation.

**What We’ll Bring**

At Powerhouse Controls, we're committed to nurturing your growth and igniting your passion. As an employee, you'll gain access to continuous learning opportunities, a supportive community, and a pl