Office Administrator

1 week ago

Oakville, Canada Urbantech Full time

**Office Administrator - Oakville**

**Urbantech** is the GTA’s premier boutique Civil Engineering consulting firm. We have earned a reputation for excellence as a leader in the land development industry through many years of experience.

**Office Administrative Responsibilities**:

- Manage day-to-day office operations, including reception duties and administrative tasks;
- Act as first contact for the office ensuring a professional and friendly experience for clients, staff and suppliers;
- Respond to general inquiries by telephone, transferring calls to the appropriate team member as required;
- Sort incoming mail and distribute to the appropriate team member;
- Coordinate arrangements for courier shipments;
- Maintain office supplies by keeping inventory of items and ordering/ arranging for delivery;
- Assist Human Resources with on-boarding and orientation of new hires in the Oakville office

**Projects administrative Support**:

- Maintain an efficient filing system by project numbers;
- Perform administrative support duties for corporate Executives as required (proofreading, printing and report assembly, etc);
- Assist our Contracts administration, Construction Administration, Details design and Water Resources departments with administrative tasks;
Progress reports
- Invoicing
- Contract packaging
- Templates
- Formatting word and excel documents for reports

**Qualifications**:

- 2+ years in a corporate office administration role, preferably in the engineer or consulting sector;
- Proficient in Microsoft Suite (Excel, Word, PowerPoint) and Outlook;
- Experience working with tight deadlines and managing multiple priorities;
- Excellent customer service skills with the ability to work as a member of a client-focused team; providing prompt communication with team members about issues and/or concerns;
- Strong oral and written communication skills;
- Proven ability to work well under pressure while dealing with people in a courteous manner;
- Proven organizational skills to balance the details and demands of the position, demonstrating a sense of urgency in completing time sensitive tasks;
- Commitment to confidentiality;

Schedule:

- 8-hour shift
- Monday to Friday

**Experience**:

- Administrative experience: 2 year (preferred)

Ability to Commute:

- Oakville, ON L6H 0H2 (required)

Work Location: In person

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