Invoicing Administrator, Full Time Co-op,
2 weeks ago
**Invoicing Administrator,** Co-op 4-8 Month Term (Calgary)**
Executive Flight Centre (EFC) Group of companies has been setting standards in aviation fuel and service for over forty years. Headquartered in Calgary, with operations in Alberta, British Columbia, Ontario and Saskatchewan, EFC offers a diverse range of aviation and construction services to meet the needs of airport users and other businesses. Our vision is to provide an excellent quality of service to all customers in the Aviation Industry by focusing on Safety, Quality, Consistency and Customer Service.
Our Calgary location is seeking an experienced Invoicing Administrator to support our diverse operations for a term up to 8 months.
**Main Functions**:
Reporting to the Account Receivable Supervisor the Invoicing Administrator is responsible for assisting with the review and processing of invoices the company will be receiving centrally, computing costs and calculating rates for products and services, posting data, and keeping relevant inventory records.
**Responsibilities**:
- Compile data, compute fees and charges, prepare invoices for billing purposes.
- Compile data supporting documents to verify accuracy of billing data and to ensure receipt of product ordered.
- Audit billing before release to ensure charges are correct and billed to the proper accounts.
- Send out invoices to customers.
- Comply with billing and accounting deadlines.
- Investigate and resolve billing discrepancies.
- Maintain a tidy and orderly work area exhibiting pride in work performance and contributing to a healthy and safe work environment.
- Ensure exceptional, courteous and respectful customer service through compliance and participation in the Company’s Step Up to Customer Service Program.
- Comply with and participate in the Company’s Health & Safety and Quality programs and initiatives.
- Perform any other duties as required.
**Qualifications and Experience**:
- Completion of High School Diploma.
- Completion of Accounting Diploma preferred.
- Basic knowledge of accounting systems, budgets, and internal controls.
- Demonstrate ability to accurately calculate, post, correct and manage accounting figures.
- Effective attention to detail and a high degree of accuracy.
- Sound analytical thinking, planning, prioritization, and execution skills.
- Strong work ethic and positive team attitude.
- Professional, punctual, meticulous and diligent.
- Able to work collaboratively as a productive member of the EFC Team.
**What EFC can offer**:
- Competitive compensation
- An incredible work environment focused on hard work, fun and celebrating our successes.
- Career advancement opportunities in a variety of industries through the EFC Group of companies which include Aviation, Cargo, Operations, Construction, Facility Maintenance, Leasing, Administration, Heavy Duty Mechanic, Sales, Accounting, Human Resources, Safety, Training.
EFC Group is committed to creating and sustaining an inclusive and diverse work environment, while upholding the principles of employment equity. Your participation in this important process is greatly appreciated. We encourage applicants to self‐identify as a member of one or more of the employment equity designated groups - Women, Aboriginal peoples, Persons with Disabilities and/or Members of Visible Minorities. The information collected will be used solely to carry out our obligations under the federal Employment Equity Act.
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