Summer Administrative Assistant

**Position Title**: Summer Administrative Assistant

**Location**:Abbotsford, BC, Canada

**Duration**: 8 weeks, June 9, 2025 to August 1st, 2025; extension of contract possible.

**Hours**: 35 hours per week, flexible schedule. This position will occasionally include evenings and weekends.

**Salary**: $20 per hour

**Theatre Background**
- Gallery 7 Theatre is passionate about creating entertaining and thought-provoking theatre that explores the spiritual, relational, and social aspects of the human experience with a vision towards hope, reconciliation, and redemption.
- Based in Abbotsford, BC, the theatre has produced over 115 productions in over 30 years of continuous operation.
- Each year, the theatre produces up to five mainstage productions plus additional second-stage events.
- The theatre attracts between up to 12,000 theatre fans from across the Fraser Valley each season.
- An incorporated Society and a registered Charity, the theatre is governed by a volunteer Board of Directors and is run by a small staff consisting of a three-quarter-time Managing Artistic DIrector, a full-time Business and Operations Manager,a part-time Production Manager, a contract Marketing Associate and a contract Bookkeeper.
- As a semi-professional, community-based theatre, productions involve both contract artists and volunteer artists, technicians, front of house staff and others.
- Individuals from all backgrounds are invited to participate in and attend our productions.
- The Society is supported by a large group of donors as well as local and regional sponsors.

**Position Summary**
- Provide administrative leadership in the execution of our summer theatre camp program for young people ages 6 - 14, running in July.
- Assist in the execution of the Volunteer Appreciation Event.
- Act as the main staff point of contact for patrons.
- Create a welcoming, fun, and professional experience for volunteers, staff, and audiences.
- Assist the Production Manager with office and prop/costume organisation
- Submit receipts for reimbursement.
- Engage in Worksafe check-in and out practices
- Submit weekly reports to the Business and Operations Manager and the Managing Artistic Director.

**Requirements**:

- Is enrolled in or a recent graduate of a post-secondary program engaged in theatre studies.
- A commitment to championing the mission, vision, and values of the organization.
- An interest in, and a passion for, the arts and live theatre.
- Subject to a clear Vulnerable Sectors Criminal Record Check.
- Ability to work well in a dynamic and team-oriented work environment.
- Ability to stay focused and on task when working in an office setting.
- Excellent computer skills and the ability to learn new computer software programs.
- Familiarity with, or ability to quickly learn, box office systems and procedures.
- Familiarity with, or ability to quickly learn, other point of sale systems.
- Able to process a variety of payment methods such as cash, cheque, debit, and credit.
- Excellent interpersonal and customer service skills.
- Excellent telephone and online communication skills.
- Excellent time-management skills
- Strong multi-tasking ability.
- Strong commitment to excellence, organization, and attention to detail.
- Ability to solve problems quickly and efficiently.
- Strong writing skills.
- Ability to develop effective, positive, and life-affirming relationships with staff, volunteers, and patrons.
- Ability to adapt to change as necessary.
- Access to a vehicle or reliable transportation. Holding a valid Class V driver’s license is an asset.

**Application Deadline**:
Ongoing, until position is filled.

**Application Process**:
**Job Types**: Full-time, Fixed term contract, Seasonal

Pay: $20.00 per hour

Expected hours: No more than 35 per week

**Benefits**:

- Casual dress

Flexible language requirement:

- French not required

Schedule:

- Evening shift
- Monday to Friday
- Morning shift
- Weekends as needed

Application question(s):

- Are you aged between 15 and 30 years old on the start date of the job; have a valid Social Insurance Number (SIN); and are a Canadian citizen, a permanent resident of Canada, or a person who has been granted refugee status in Canada?
- Do you have access to a vehicle or reliable transportation and hold a valid Class V driver’s license?
- Are you willing to have a Vulnerable Sectors Criminal Record Check?

Work Location: In person

Expected start date: 2025-06-09