Accounts Payable Clerk

**Job ID**: 2447
**Openings**: 1
**Jurisdiction**:
**Division**: Financial Strategy & Sustainability
**Department**: Financial Services
**Branch**: Financial Analysis & Support
**Location Name**: Regina, Saskatchewan, CA
**Type of Posting**: Internal & External
**Employment Type**: Permanent
**Hourly Salary**: $23.56 - $30.44
**Annual Salary**: $44,920.00 - $58,037.00
**Date Posted**: October 31, 2024
**Closing Date**: November 10, 2024
Land Acknowledgement
We are proud to reside on Treaty 4 Territory and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and Métis Nation, honoring and respecting these Nations and ancestors of this territory and grateful to be here. Regina is committed to building trust and creating true partnerships with Indigenous peoples.
Equity, Diversity & Inclusion
Position Summary
Are you detail-oriented, organized, and passionate about financial processes? Join our dynamic team as an Accounts Payable Clerk In this pivotal role, you will be the backbone of our financial operations, ensuring smooth and accurate processing of vendor payments. You will handle everything from reviewing documentation and validating authorizations to reconciling vendor statements and resolving invoice issues. You'll also play a key role in month-end and year-end financial tasks, provide invaluable support and training to colleagues, and maintain meticulous records. If you thrive in a collaborative environment and are eager to contribute to our financial efficiency and accuracy, we want to hear from you
Review documentation, validate authorizations, enter data, process invoices, and seek required approvals.
Transfer and upload data files, match invoices to purchasing documents, confirm foreign exchange, track legal claim payments, and validate expenditure coding.
Reconcile vendor statements and liaise with department staff and vendors to resolve outstanding payments.
Prepare month-end and year-end entries and complete account reconciliations.
Update supplier system records, including payment methods, electronic funds transfer details, and contact information.
Provide training, guidance, and support on work systems and processes.
Respond to internal and external queries, resolve invoice exceptions, and escalate issues as necessary.
Maintain filing systems according to branch and corporate records management policies.
Completion of secondary school equivalency plus completion of recognized job-related certification
Minimum of nine months of previous and on-the-job administrative, clerical, and/or financial experience
Knowledge of accounts payable principles, policies, procedures, and systems.
Knowledge of office administration, financial processes, and customer service.
Familiarity with branch-specific and broader organizational procedures and legislation, including health and safety standards.
Proficiency in job-related office software, enterprise software, and technology devices.
Ability to interact with internal and external customers to exchange information and resolve issues.
Capability to provide customer service in potentially challenging situations.
Skill in identifying issues, consulting policies, and following procedures.
Ability to prioritize and adapt office activities to meet defined timelines and deadlines.
Competence in suggesting improvements to work processes.
Additional Requirements
Additional assessments may be conducted to evaluate competencies, knowledge, skills and abilities.
Join our team at the City of Regina and contribute to our vibrant community
We prioritize your well-being, support your professional growth, and value inclusive hiring. Enjoy competitive compensation, attractive health and wellness benefits, and a variety of educational support and in-house courses for your development.
If you have a passion for public service and want to make a difference in our community, then please apply.