Office Administrative Assistant

**We are looking for a dedicated Office Assistant to provide support to the CEO and COO in our fast-paced, modern company.** **A Bit About Us** Dibbly is an all-in-one content solution for content-creators, self-publishers, and businesses. We combine AI-based technologies with top human talent to deliver quality content quickly. Whether you need a blog, an entire book, or anything in between, with Dibbly, it’s done. Dibbly solutions include: - Book writing and self-publishing: writing, editing, cover design, illustrations, formatting, narration, and more. - Content for businesses: blogs, articles, SEO content, white papers, ebooks, bulk content, AI-based research, project management, and more. - AI-based tools: market and competitive research, audience insights, outline generator, prompt library, content writer, formatting, plagiarism checker, and more. **When you think content, think Dibbly.** Learn more about us at: Dibbly | The Urban Writers and Dibbly Create **Responsibilities**: - Provide high-level administrative support to the CEO and COO, including managing schedules, calendar appointments, and travel logistics. - Assist in preparing documentation for meetings, including agendas, reports, and presentations. - Take detailed notes during meetings and generate summary reports as needed. - Handle correspondence with professionalism and confidentiality. - Maintain organized filing and documentation systems. - Monitor and reorder office supplies to ensure a well-stocked workplace. - Facilitate interdepartmental communication and provide support for various projects. - Perform other administrative tasks as assigned. **Qualifications**: - Experience supporting multiple executives. - Prior experience as an office assistant or in a similar administrative role. - Strong organizational skills with the ability to multitask and prioritize effectively. - Excellent written and verbal communication skills. - High degree of professionalism, confidentiality, and attention to detail. - A proactive attitude and willingness to learn and grow within the company. - Experience working in a startup environment is a plus **Who You Are** You love a good challenge and consider yourself the best at what you do. You have a growth-focused mindset and a "challenge accepted" attitude. You are driven, adaptable, and innovative, with a strong work ethic. You are creative in your approach to problem solving and are committed to the cause. **At Dibbly, don't want **'**workers' on our team. We are looking for people who will dare to question current processes and truly take ownership of their responsibilities.** **Hybrid Requirements**: Downtown Oakville, ON (Remote with minimum of two days in-office per week). We understand the importance of flexibility and work-life balance. Our hybrid work environment allows you to work remotely and from our beautiful office location in the heart of Downtown Oakville. You can enjoy free parking, snacks, our games room, and Nespresso coffee, while working in person with a group of really great people on a shared mission. Our office environment is designed to inspire creativity and collaboration. **Why is Dibbly Right For You? (How we work)** With our vibrant and inclusive culture, we encourage team members to embrace curiosity as we shape the future of content creation through our innovations in SaaS. We are looking for individuals who thrive in dynamic, forward-thinking environments and are passionate about driving innovation in our industry.** It's a place where curiosity is celebrated, challenges are embraced, and growth is nurtured.** At Dibbly, we foster creativity and innovation, providing our team with the opportunity to shape our brand's narrative on a global scale. Join our dynamic team and contribute to redefining the online work narrative with our innovative products. **Perks, Culture, and Benefits**: - **4-day work week schedule (optional)**: We value work-life integration and understand the need for personal time. With our 4-day work week schedule, you'll have an additional day to pursue your passions and recharge. - **Happy Birthday Policy**:We believe your birthday should be a special day just for you. Enjoy your birthday off to celebrate and create beautiful memories. - **Company-issued MacBook Pro**: As a Dibbly team member, you'll be equipped with a company-issued MacBook Pro to support your work and creativity. - **Calm App**: We prioritize mental well-being and offer free access to Calm, a leading meditation and mindfulness app, to all our employees. - **Dental and Extended Health Benefits**:We care about your health and provide comprehensive dental and extended health benefits to support your well-being. - **Mental Health Assistance Program: Inkblot**:We understand the importance of mental health and offer access to Inkblot, a professional mental health assistance program, to provide support and resources when needed. - **Paid vacation days and sick/mental welln