Administrative and Development Coordinator

**ADMINISTRATIVE AND DEVELOPMENT COORDINATOR**

**Role Description**

**Full Time**

**THE ORGANIZATION**

The Ita Wegman Association of BC for Curative Education and Social Therapy (Glenora Farm) is an intentional community based on an organic farm located in the rural community of Glenora in the Cowichan Valley on Vancouver Island. Through the modalities of cooperative agriculture, inclusive arts and culture, and integrated home supports, Glenora Farm provides life-enriching day programs and empowering residential care for adults with developmental disabilities (Companions).

**OUR MISSION STATEMENT**

It is our common endeavor to create an environment in which those who are in need of special care, and those who provide it, can relate to each other as individuals rather than as professionals and clients. Thus, we make room for creativity and personal fulfillment in the context of each person's privacy and spiritual freedom. In the way we live together, in the way we care for the land, and in the things we create, we intend to uphold the ideals of Camphill, in which each contributes what they are able to, and receives in turn what they need.

**KEY RESPONSIBILITIES AND DUTIES**

The Administrative and Development Coordinator provides support to the Executive Director, Facility Manager, and Quality Assurance Coordinator.

The Administrative and Development Coordinator is responsible for overseeing all social media and media initiatives, including but not limited to the quarterly Glenora Gazette newsletter, media requests, etc.

The Administrative and Development Coordinator supports the Executive Director in preparing progress reports and drafting proposals, and provides ongoing and diverse office support services by implementing and maintaining administrative systems, procedures, and policies while monitoring and prioritizing tasks and projects.

The Administrative and Development Coordinator is responsible for ensuring bank deposits and withdrawals are completed in a timely manner.

The Administrative and Development Coordinator is responsible for overseeing volunteer coordination and practicum student placements, including program development, scheduling, communication, and associated reporting.

The Administrative and Development Coordinator monitors and updates website content, and provides direction and feedback to website contractors.

**Report Management**: The Administrative and Development Coordinator is expected to complete relevant reporting as required, accurately and in a timely manner.

**Annual report creation**: Develop and oversee the creation of the annual report. Assign responsibilities and track and follow up on submissions. Work with the contract Grant Writer to finalize a report to be presented to the Executive Group for review and approval. The Admin and Development Coordinator is responsible for compiling a development-focused submission for the annual report, which includes noteworthy events, list of donors/supporters, new partnerships, and value of gift-in-kind donations.

**Social media**: Timely, accurate, and engaging social media presence across social media platforms. Fully adheres to confidentiality policies & procedures and respects Companion and Coworker consent for photos/videos.

**Website management**:Monitors and updates website content, and provides direction and feedback to website contractors.

**Fiscal Management**: The Administrative and Development Coordinator is responsible for working within the budget as communicated by the Executive Director and Finance Group. The Administrative and Development Coordinator is responsible for accurate and timely receipt submission and processing.

**Feedback collection**: Administrative and Development Coordinator sends out bi-annual satisfaction surveys to Coworkers, family/representatives and stakeholders and completes in-person satisfaction surveys with selected Companions.

**Compliance**: The Administrative and Development Coordinator is up to date with and compliant with CARF, Island Health, and CLBC standards. Supports health and safety measures by ensuring associated policies, procedures and regulations are followed.

**Donor relations**: Support and maintain relations with donors. Build and maintain a donor database. Ensure personable and timely acknowledgement and recognition of donations. Comply with the Donor Recognition policy. Suggests updates to development-related policies to the Accreditation Group. Issues, tracks, and provides information on gift-in-kind and charitable tax receipts.

**Event planning**: Responsible for event development, management, and oversight. Works with all Groups to support event planning, including planning, marketing, communication, oversight, on-site management, debriefing, and financial reconciliation.

**Strategy and planning**: The Administrative and Development Coordinator creates and maintains development calendars, supports and participates in development strategies, fundraisi